Definition of Classification:
Under general supervision of the Clinical Director, this position the School Based Early Intervention program funded thru the Mental Health Services Act. This position performs complex administrative work in the management of a Prevention/Early Intervention (PEI) funding contract in the Clinical Services department. This includes but is not limited to overall program management, work prioritization and assignment, budgeting, staff supervision, reporting as required by laws and funding contracts, and direct services as assigned/required.
As a member of the CAPC’s Cabinet Management Team, the Program Manager will demonstrate leadership, accountability, integrity, credibility, and an uncompromising commitment to the vision and mission of the agency.
Description of Duties:
1. Have a solid working knowledge of all the rules, regulations, and laws that apply to the funding contracts and ensure that procedures are put in place for staff to meet the contractual obligations/requirements of the contract.
2. Provide administrative supervision, scheduling, guidance/support/discipline to staff, clients and families (as needed) participating in either programs.
3. Participate in clinical supervision as appropriate.
4. Maintain ongoing dialogue with Clinical Consultant to address clinical supervision issues related to staff skills, needs, etc.
5. Oversee and coordinate services provided at all school sites services are provided.
6. Assure program continuity, quality and compliance as it relates to either funding stream’s regulations, policies, etc.
7. Strategically analyze any challenges within a program to ensure contract obligations are met financially, operationally and otherwise. Develop tools, trackers, spreadsheets and other strategies necessary to achieve contract compliance and achievement.
8. Attend all partner and grant source meetings as appropriate & establish positive working relationships with grant sources, etc.
9. Prepare all reports as required by funding sources, Executive Director, Program Director and Clinical Director in a timely and accurate fashion.
10. Promote and maintain a sense of teamwork between program staff, other CAPC staff, volunteers, Board members, and other individuals relevant to the successful operation of each program.
11. Represent the agency in a consistently professional manner, always modeling a commitment to the agency’s Mission and Values.
12. At the direction of the Executive/Program/Clinical Director, aggressively seek out funding for, and work with other CAPC staff and community partners to develop programs consistent with the goals and objectives of the Council.
13. Supervise and/or provide direct client services, approve service and case plans, and reports for each client.
14. Maintain case files on a daily basis and assist with any related statistical and/or evaluation components.
15. Supervise the daily maintenance of program data bases to ensure successful audits, smooth operations of the programs, etc.
16. Assist the Clinical Director as requested. Other duties, both program specific and CAPC related, as assigned.
17. Monitor budget expenditures to ensure that all spending for either program is within the guidelines of the proposed scope, budget narrative, etc. Work with Executive level management to propose any budget modifications.
18. Network with other community agencies and participate when requested, in community and health fairs and other events designed to promote CAPC programs.