Contract and Proposal Coordinator
What We Do
We provide services to our clients for health, safety and environmental monitoring.
Why We Do It
We help to protect and support workers on remote industrial sites.
How We Do It
With world class training, we serve to protect workers, assets and the communities where we work.
About the Role
Reporting to the President, Sales and Operations, your primary responsibility will the formation and administration of contracts for DXP HSE Integrated / IPS. The Contracts and Business Analyst is required to work closely and collaboratively with both internal clients and other internal support service groups to provide the effective contracts management and business analysis which will result in the best value for DXP HSE / IPS. The ideal candidate will possess experience in contracts formation and administration, possess strong organizational and communications skills, and be capable of working collaboratively with diverse project functions and personalities under limited supervision.
Responsibilities
- With minimal supervision, document and manage the change processes of contracts and communications on small to mid-value Operational Contracts. Providing Business Analysis for Operations and Sales organizations working with all department heads and IT to provide the appropriate data for business decisions.
- Administer contracts to ensure contract compliance; specifically:
- Review Client Terms and Conditions and provide risk analysis and recommendations to meet commercial and business objectives.
- Respond to RFI and RFQ's
- Work with Account Managers, HSE, HR and the accounting team to respond to RFQ's and secure work
- Develop a library of RFI responses
- Track bid proposals and timelines ensuring successful bid responses
- Documentation and chairing of Contract related meetings
- Development and tracking of KPI's and Supplier Relationship Management
- Purchase order administration
- Input for change management and contract management
- Oversight for document management and control including conformance to company standards
- Risk assessment of third-party contracts, liaising with relevant departments as necessary. Provide recommendations to mitigate risk.
- Oversight for document management and control including conformance to company standards
- Contract closeout and archiving activities. Filing and archiving of contract documents (electronic and paper)
- Draft minor contracts from templates
- Effectively communicate with internal and external stakeholders to support administration of contracts
- Be a key member of strategic teams with a focus on developing the methodology for providing the data for the team.
- Maintain the highest standards of professional ethics and integrity when representing them in contractual discussions
- Attesting activities for compliance with Contracts
- Support close-out of Contracts and commitments
- Work with President, Sales and Operations on insurance administration
Experience
- Experience within the oil and gas service sector
- Experience directly related to contracts management in the Oil and Gas Service Sector
- Contract or business analyst experience, preferably within the oil and gas service industry
- Strong analytical and negotiating skills
- Advanced computer skills in MS office suite
- Strong team relationship and communications skills
- Field experience is an asset
- Expert knowledge of good business process principles
- Proven solid and logical troubleshooter, capable of finding root cause quickly
Personal Characteristics
Trustworthy - Earns and deserves the trust of customers and colleagues
High attention to detail - Able to focus on the small details while keeping the big picture in view.
Service-Oriented - Ready to go the extra mile for their internal stakeholders. Deeply understands the goals, drivers and needs of others
Problem Solver - Hustles to find a solution; willing to roll up their sleeves to get the job done
Fact-based - Based in reality; knows that 'hope is not a strategy'
Passionate about what they doing and believe they can make a difference
Communicator - Excellent written and verbal communication skills
Driven by results - Demonstrated ability to multi-task and adhere to deadlines
Education and Certifications
Suitable post-graduate diploma/degree or equivalent training
Other Details
This job posting communicates the top priorities for success and does not reflect the entire role; a complete job description will be provided to those in the final interview process.
We welcome all qualified candidates to apply, the diversity of our workforce reflects the communities we serve.
Professional references may be required from former hiring manager(s) and former supervisor(s).
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