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Administrative Assistant, Curatorial 


The Academy Museum of Motion Pictures will be the world’s premier institution dedicated to the art and science of movies. Located at Wilshire and Fairfax in Los Angeles, the Museum will be simultaneously immersive, experimental, educational, and entertaining. More than a museum, this dynamic film center will offer unparalleled experiences and insights into movies and movie-making.

The Administrative Assistant, Curatorial, will oversee varied administrative and curatorial support to the Curatorial Department as well as the Head of Curatorial Affairs. Reporting to the Head of Curatorial Affairs, you will collaborate with team members, maintain the daily schedule and calendars, screen calls and visitors, coordinate travel arrangements, sort and screen mail, email, organize files/databases, perform some research, respond to inquiries, and serve as liaison to other museum departments, institutional partners, filmmakers, and artists.


You Will:

  • Support the Head of Curatorial Affairs with scheduling, managing calendars, and other administrative
  • Manage all office functions, including greeting guests, reception support, tour preparation and clean-up; reply to phone calls, mail, or email requests; process invoices and expense reimbursements, and maintain organized financial records
  • Ensure and maintain efficiency of department files, organization, and processes
  • Assist Curatorial department with preparing presentations and works with other assistants to provide administrative and organizational support to the department
  • Prepare and proofread a variety of documents for accuracy, proper formatting, and grammar to ensure excellent output
  • Handle sensitive and highly confidential information


Position Requirements

You Have:

  • Bachelor’s degree preferred
  • 2+ years' experience in an administrative role supporting one or more leaders
  • Superior organizational and time management skills
  • Proficiency in Microsoft Office Suite applications (Outlook, Word, Excel, PowerPoint, and Adobe Acrobat)
  • Availability some nights, weekends and flexible hours


Our Benefits:

  • Comprehensive medical, dental and vision
  • PTO and Sick Time
  • 401(k)
Full-Time/Part-Time Full-Time  
Position Administrative Assistant, Curatorial  
Exempt/Non-Exempt Non-Exempt  
Open Date 3/18/2020  
Location Los Angeles  
About the Organization The Academy is the world's preeminent movie related organization, comprised of 8,000+ accomplished men and women working in cinema. We recognize and uphold excellence in the motion picture arts and sciences, inspire imagination, and connect the world through the medium of motion pictures.

EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

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