Share Email Opening Title Executive Assistant to the COO  Description The Executive Assistant to the Chief Operating Officer is a highly resourceful forward thinker experienced in providing superb administrative support for high-level executives. You are highly motivated, collaborative, extremely efficient, polished, and customer service oriented. You have the ability to exercise solid and independent judgement in a variety of situations. This position requires a flexible schedule that involves some evening and occasional weekend hours. Knowledge of the film industry is a plus. Responsibilities: Manage the COO's calendar, interacting with internal and external constituents in order to coordinate a variety of executive meetings. Facilitate project status updates with the COO and her direct reports. Track project assignments, progress, and deadlines on behalf of the office of the COO. Anticipate and proactively manage ad-hoc projects/tasks for the COO as needed. Understand strategic business initiatives. Prepare and review correspondence, reports and other documents, and maintain detailed and organized files. Maintain database of external contacts; manage heavy phones. Coordinate and facilitate communication for the COO. Coordinate travel arrangements and generate itineraries. Review, reconcile and process department invoices for payment. Assist with special events and projects as assigned.   Position Requirements Bachelor’s degree preferred. 3+ years of experience assisting high-level executives in the entertainment industry. Strong project management skills including tracking and follow up. Strong computer skills including advanced knowledge of MS Office is essential. Experience with Airtable is preferred. Ability to exercise solid and independent judgement in a variety of situations. Excellent communication skills, both written and verbal, are critical. Ability to exercise high judgment and maintain composure in fast-paced, high-stress situations. Meticulous attention to detail and accuracy is key to success. High degree of discretion and confidentiality. Must be exceedingly well organized, proactive, resourceful, and efficient with a high level of professionalism when interacting with staff, members, and the public. Ability to multitask in a fast-paced environment, sometimes under pressure, with the flexibility to adapt to changes in schedules and deadlines.   Full-Time/Part-Time Full-Time   Position Executive Assistant to the COO   Location Beverly Hills   About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.   EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.   This position is currently not accepting applications. To search for an open position, please go to http://oscars.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles Salesforce Administrator in Los Angeles , CA Posted on: 4/16/2024 [Apply Now] Custodial Associate in Los Angeles , CA Posted on: 12/19/2023 [Apply Now] Supervisor, Facility in Los Angeles , CA Posted on: 12/19/2023 [Apply Now] Imaging Science, Summer 2024 (Gold Rising) in Los Angeles , CA Posted on: 1/25/2024 [Apply Now] Getty Marrow, Institutional Archives and Collections Intern, Summer 2024 (Gold Rising) in Los Angeles , CA Posted on: 1/25/2024 [Apply Now]

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