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Executive Assistant to the COO 


The Executive Assistant to the Chief Operating Officer is a highly resourceful forward thinker experienced in providing superb administrative support for high-level executives. You are highly motivated, collaborative, extremely efficient, polished, and customer service oriented. You have the ability to exercise solid and independent judgement in a variety of situations. This position requires a flexible schedule that involves some evening and occasional weekend hours. Knowledge of the film industry is a plus.


  • Manage the COO's calendar, interacting with internal and external constituents in order to coordinate a variety of executive meetings.
  • Facilitate project status updates with the COO and her direct reports. Track project assignments, progress, and deadlines on behalf of the office of the COO.
  • Anticipate and proactively manage ad-hoc projects/tasks for the COO as needed.
  • Understand strategic business initiatives.
  • Prepare and review correspondence, reports and other documents, and maintain detailed and organized files.
  • Maintain database of external contacts; manage heavy phones.
  • Coordinate and facilitate communication for the COO.
  • Coordinate travel arrangements and generate itineraries.
  • Review, reconcile and process department invoices for payment.
  • Assist with special events and projects as assigned.
Position Requirements
  • Bachelor’s degree preferred.
  • 3+ years of experience assisting high-level executives in the entertainment industry.
  • Strong project management skills including tracking and follow up.
  • Strong computer skills including advanced knowledge of MS Office is essential. Experience with Airtable is preferred.
  • Ability to exercise solid and independent judgement in a variety of situations.
  • Excellent communication skills, both written and verbal, are critical.
  • Ability to exercise high judgment and maintain composure in fast-paced, high-stress situations.
  • Meticulous attention to detail and accuracy is key to success.
  • High degree of discretion and confidentiality.
  • Must be exceedingly well organized, proactive, resourceful, and efficient with a high level of professionalism when interacting with staff, members, and the public.
  • Ability to multitask in a fast-paced environment, sometimes under pressure, with the flexibility to adapt to changes in schedules and deadlines.
Full-Time/Part-Time Full-Time  
Position Executive Assistant to the COO  
Exempt/Non-Exempt Non-Exempt  
Open Date 3/6/2020  
Location Beverly Hills  
About the Organization The Academy is the world's preeminent movie related organization, comprised of 8,000+ accomplished men and women working in cinema. We recognize and uphold excellence in the motion picture arts and sciences, inspire imagination, and connect the world through the medium of motion pictures.

EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

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