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Title

Assistant Manager, Event Production  

Description

The Academy Museum of Motion Pictures will be the world’s premier institution dedicated to the art and science of movies. Located at Wilshire and Fairfax in Los Angeles, the Museum will be simultaneously immersive, experimental, educational, and entertaining. More than a museum, this dynamic film center will offer unparalleled experiences and insights into movies and movie-making.

The Event Production Assistant Manager will provide leadership and support to the Sales/Events Department related to operational logistics, vendor/client relations, and on-site event management. Reporting to the Manager of Event Production, you will help produce major internal events in addition to serving as the liaison for client events.

You Will:

  • Coordinate and support logistics of complex, multifaceted events (including the museum’s opening events)
  • Draft detailed production schedules and other important documentation; prepare or source layouts or seating charts as needed; update procedural (“SOP”) documents, technical decks, and emergency response documentation
  • Help conduct client site inspections of event spaces as needed (staying well-informed on space capacities, recommended layouts, and technical capabilities); review contracts and communicate with sales team to ensure all goods/services are delivered per client contract
  • Be the on-site venue manager as scheduled, including scheduled technical rehearsals; load in/ out; oversee production staff
  • Submit and manage orders for rentals, AV, and other vendors as needed; coordinate parking with contracted garages and valet companies; help keep vendor list updated
  • Collaborate with catering, facilities, technical, and security teams to provide exceptional service for guests
  • Assist with budgets, invoicing, check requests, and account reconciliation
 
Position Requirements

You Have:

  • 3+ years prior experience in events or hospitality; supervising experience a plus
  • Fun working with clients and demonstrate friendliness, enthusiasm and a customer-centric approach
  • Proficiency in Excel for budgeting, creating timelines and scheduling
  • Knowledge of Salesforce or similar CRM software preferred
  • Familiarity with layout, seating, and guest registration software
  • Availability to work evenings, weekends, and holidays

Physical Requirements:

  • Standing, walking, stair climbing, forward bend or squatting, moderate lifting, and sitting
  • Long stretches at a computer, doing paperwork and answering phones

Our Benefits:

  • Comprehensive medical, dental and vision
  • PTO and Sick Time
  • 401(k)
 
Full-Time/Part-Time Full-Time  
Education Bachelor's Degree preferred  
Position Assistant Manager, Event Production  
Exempt/Non-Exempt Exempt  
Open Date 3/3/2020  
Location Los Angeles  
About the Organization The Academy is the world's preeminent movie related organization, comprised of 8,000+ accomplished men and women working in cinema. We recognize and uphold excellence in the motion picture arts and sciences, inspire imagination, and connect the world through the medium of motion pictures.





 
EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

This position is currently accepting applications.

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