Share Email Opening Title Financial (Logistics) Specialist II - Part Time  Open Date 2/28/2020   Full-Time/Part-Time Part-Time   Exempt/Non-Exempt Non-Exempt   Bargaining / Non-Bargaining Non-Bargaining   Division South Bend Police Department   Location Police   Reports To Director of Logistics & Purchasing   Schedule Monday & Wednesday, 5:00 am-12:00 pm, Tuesday & Thursday, 8:00 am-3:00 pm. Schedule may vary based on departmental need.   Pay Rate $14.00-$18.00/hr.   Description SUMMARY Responsible for providing administrative support to the Director of Logistics and Purchasing and Division Chief while assisting in maintaining the Logistics office in accordance with departmental rules and regulations to ensure the office functions in support of the South Bend Police Department. SUPERVISION EXERCISED Not applicable. ESSENTIAL DUTIES AND RESPONSIBILITIES This list represents the types of duties required by the position. Other duties may be assigned as reasonably expected. • Takes weekly inventory audits of inventory. • Creates and maintains inventory tracking spreadsheets to be shared with Director of Logistics and Division Chief. • Orders and maintains adequate inventory of office supplies essential for department operations. • Checks Records daily for any incoming shipments of supplies and place in storeroom or distribute where needed. • Maintains Fastenal Vending stock. • Tracks and distributes equipment, uniform accessories and other items to officers under the direction of Logistics Director and Division Chief. • Assists with scheduling and handling of uniform fittings and distribution. • Assists sworn officers and civilian personnel with questions, concerns, equipment issues, and supplies related to logistics and services and/or directs them to proper person/office. • Serves as backup when Administrative Assistant to the Chief of Police is unavailable. • Assists and serves as backup to AP/AR person in their absence. • Assists officers with body camera, remote or other Utility related issues. • Serves as administrative support to Division Chief and Director of Logistics. • Assists accounts payable specialist, Director of Logistics and Purchasing, and Support Division Chief as needed. • Organizes and maintains storeroom and assists with organization of secured storage (cage). • Requests RMAs and prepares and sends outgoing shipments as needed using FedEx, UPS, USPS and others. • Creates and maintains an electronic shared file for all purchase orders currently in filing cabinets. NON-ESSENTIAL/MARGINAL FUNCTIONS: • Greets employees/officers/visitors coming into the Logistics Division and answers phone calls. • Performs other duties and assumes other responsibilities as apparent or as delegated. QUALIFICATIONS To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   Position Requirements EDUCATION AND/OR EXPERIENCE: • High School diploma or equivalent education required, some college coursework preferred. KNOWLEDGE, SKILLS AND ABILITIES PREFERRED • High level of judgement and decision-making abilities are expected • Computer operations including Microsoft Excel and Office Suite and general office practices and procedures • Detail oriented and high level of organization • Ability to communicate with supervisors, peers or subordinates providing information by phone, radio, in written form, e-mail or in person. • Strong typing skills • Strong organizational skills • Ability to read and interpret a variety of documents and instructions • Strong spelling, grammar and writing skills • Basic math skills • Strong customer service skills CERTIFICATES, LICENSES, REGISTRATIONS • Valid driver’s license or ability to obtain one EQUIPMENT: Computer (Multiple software applications), Scanning equipment, Fax machine, Copier, Phones. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The employee is occasionally required to walk; use hands to fingers, handle or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. The employee must be able to stoop or crouch accessing records in file cabinets. Specific abilities required in this job include good vision and the ability to adjust focus. WORK ENVIRONMENT: Work is performed mostly in office settings, with moderate inside temperatures. The noise level in the work environment is usually quiet to moderate in the office. Entire office is smoke free.   Required Pre-employment drug screen required   About the Organization South Bend is the economic, educational, media, and cultural hub of a multi-county region spanning the Michigan-Indiana border. It's the fourth-largest city in Indiana with over 100,000 residents. South Bend's flourishing collegiate community and burgeoning tech industry have built upon the foundation of the city's industrial past to create a vibrant present and a promising future. The city's 14 institutions of higher learning, including the internationally renowned University of Notre Dame, infuse South Bend with creative energy in the arts, business, and technology. Combined with recent economic growth, strong neighborhoods, an affordable cost of living, exciting recreational opportunities, and thriving arts venues make South Bend a fabulous place to live, work, and, play. ***AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.***   EOE Statement EOE/ADA Statement The City of South Bend provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application/hiring process should contact the Legal Department's ADA Compliance Officer, Michael Schmidt, at legaldept@southbendin.gov and Human Resources at humanresources@southbendin.gov to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis. The City of South Bend seeks to attract, develop, and retain the highest quality public safety officers, staff and administration. The City of South Bend is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from underrepresented candidates and others that will enhance our community in compliance with EO No. 1-2016 Section 1. Moreover, the City of South Bend prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).   This position is currently not accepting applications. 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