NATURE OF WORK
Work involves performing a variety of complex administrative, supervisory and professional duties in assisting the Director of Finance to manage the Finance Department, including assuming responsibility for the Department during the absence of the Director of Finance.
An essential part of the duties of this position is assisting in developing a flexible and anticipatory organization which will provide cost-effective and customer-friendly delivery of quality services to the community; also assisting in developing and utilizing the potential of each employee to successfully find new ways to deliver both the short and long-term needs of South Windsor consistent with the Town’s goals and objectives.
Work is performed under the general guidance of the Director of Finance and in accordance with prevailing policies, laws, regulations and rules applicable to specific areas of program activity. Work is reviewed through conferences and reports for overall program effectiveness and efficiency.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS
Assists in the planning, coordination and evaluation of all Finance Department operations; provides technical and management support to the Director of Finance.
Participates in development of near-term and long-range planning and strategies to meet objectives of department; assists in the development of policies and procedures for the department, systematically reviews them, and recommends changes as needed.
Supervises directly employees in payroll, pensions and employee benefits, accounts payable, accounts receivable, risk management and related financial activities; oversees and coordinates collections and assessment functions with the rest of the department.
Oversees the posting and maintenance of ledgers and journals for all Town accounts; collects financial and cost data, creates data bases using automated systems, analyzes data and makes projections from same for use in cash management and budget preparation and control.
Assists in administering personnel regulations and collective bargaining agreements for the department; assists in selecting department employees; and assists in the supervision of training and development programs for department employees consistent with the Town’s quality service goals and the development of cost-effective, customer-friendly service delivery.
Assists the Director of Finance in the preparation of the Annual Financial Report and preparation of financial statements.
Assists in the preparation of the department’s annual budget and the Town’s annual budget and Capital Improvement Program.
Coordinates work with department heads, insurance carriers, banking officials and State and Federal agencies as needed.
Reviews needs of department heads, assists them in understanding budgetary and accounting policies and procedures and works to improve Finance Department services to them; resolves citizen complaints which are not satisfied by Unit heads; reviews unresolved issues with Director, making recommendations for their solution.
Prepares information for Town employees regarding pension and insurance benefits; provides general information to the public.
Participates in professional municipal finance and public administration activities to remain current on developments of value to Town government.
Promotes safe work practices.
OTHER JOB FUNCTIONS
Performs related work as required.
One theme of this Total Quality Management organization is teamwork both within departments and among departments to maximize quality service delivery to the citizens of South Windsor. Personnel are encouraged and expected to perform work not specifically described in their job descriptions. Recognition of individual performance beyond one’s job description is a function of the Town’s employee recognition program and/or incentive pay plan.