Email Opening Title Assistant to the Library Director  Open Date 2/12/2020   Classification Support Staff   Department Reeve's Library   Exempt/Non-Exempt Non-Exempt   System Job Title Administrative Support Assistant   Description SUPERVISION RECEIVED: Works under the direction of the Director of Reeves Library; or in the absence of the director, the assistant director.   SUPERVISION EXERCISED: Supervises student employees as appropriate.   POSITION SUMMARY: The Assistant to the Library Director maintains and assists in planning the library's operating budget; provides administrative support as the library's contact person within the library and on and off-campus; is responsible for the word processing and distribution of library correspondence; and assists the director, and other staff as appropriate in a variety of administrative details. The individual is also cross-trained on all technical assistant duties.   ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: Support of the library director includes schedule meetings and events, take notes and minutes, draft correspondence, purchase requisitions. Assembles information and assists Library Director with budget development. Compile monthly, quarterly and year-end status reports from all funding sources. Processes all invoices, travel reimbursements, and purchase orders. Prepare library hours for the academic year in consultation with librarians and library director. Handle all details of faculty scholarship day, including but not limited to, tracking submissions, word processing, bibliography in citation format, exhibit set-up, and catering orders. Assists with planning and carrying out library events – reserving event spaces and placing work orders for facilities, technology, and catering needs. Develops expertise on how ongoing library events are handled. Produces library signage as requested. Prepare and edit (using word or excel programs) library publications and correspondence; maintains electronic file of standard correspondence; independently prepares standard correspondence, such as thank you letters to donors for director's signature. Monitors supply inventory; orders all supplies and minor equipment; may work with IT to order major equipment; works with director and facilities to order furniture. Serve as liaison between the director, staff, students, other offices on campus and the public; serve as referral person for incoming calls and inquiries May receive and process information of a confidential nature; ensures information is kept in strict confidentiality. Provide fill-in coverage at circulation desks, as needed. Checks out materials, assists library patrons with various needs, answers telephone and onsite requests. May sort and shelves returned materials, pulls requests and other miscellaneous tasks. Provide fill-in coverage for interlibrary loan. File and maintain library administrative office files and records. Report and monitor work order requests for the library facility and assist in identifying issues that should be addressed, e.g., broken chairs, leaks, stains, and spills. Assist Moravian employees with offices in the building with details, including but not limited to securing keys, phone service, computer service, mail, etc. May assist technical services librarians in routine tasks. Perform other duties as may be assigned by the director, assistant director or their designee.   QUALIFICATIONS: A high school diploma and a minimum of three years related office experience and relevant library experience is required. The position demands excellent organizational skills as well as superior interpersonal skills (verbal and written), and an ability and desire to work closely with all constituencies of the College and Seminary including students, staff and faculty, in addition to the general public. Computer literacy as well as experience with Microsoft Office, particularly database applications, word processing and spreadsheets is essential. Experience with technical processing of library materials, understanding of library operations in an electronic environment, attention to detail and ability to maintain a high level of accuracy is needed. Must have the ability to multitask.   Preferred: Bachelor's degree; previous work in library and/or academic institution.   TO APPLY: Qualified candidates should attach their cover letter and resume to the online application by clicking "Apply Now". Please attach documents as a PDF file.   Deep respect for others is fundamental to the Moravian College community. Moravian College does not discriminate against any person based on actual or perceived race, color, sex, religion, ancestry, genetic information, national origin, sexual orientation, gender identity or expression, familial status, marital status, age, veteran status, disability, use of guide or support animals and/or mechanical aids, or any other basis protected by applicable federal, state, or local laws. In compliance with the requirements of Title IX, Moravian College does not discriminate on the basis of sex in its educational program and activity, including employment.  Concerns regarding all forms of discrimination, including sexual harassment and/or sex discrimination in employment:   Leah M. Naso Title IX Coordinator/Compliance Officer 210 Colonial Hall Moravian College 1200 Main St. Bethlehem, Pennsylvania 18018 (610) 861-1529 TitleIX@moravian.edu   Concerns regarding gender and equity in athletics:  Renee Hellert  Associate Athletic Director (Deputy Title IX Coordinator) 109 Johnston Hall  Moravian College 1200 Main St. Bethlehem, Pennsylvania 18018  (610) 861-1531 hellertr@moravian.edu    Concerns regarding the application of Title IX:  U.S. Department of Education Office of Civil Rights 100 Penn Square East, Suite 515 Philadelphia, PA 19107-3323 (215) 656-8541 ocr.philadelphia@ed.gov Report sexual harassment/sex discrimination online anytime (can be anonymous) at www.moravian.edu/titleix. Grievance procedures can be found in the institutional Equal Opportunity, Harassment, and Non-Discrimination Policy at www.moravian.edu/policy. Please visit moravian.edu/benefits to review benefits offered at Moravian College. PHYSICAL DEMANDS: Occasionally required to remain seated in a normal position for long periods of time Regularly required to walk about Regularly required to maintain balance while walking, standing, crouching, or running Routinely required to reach up and out with hands and arms Regularly required to talk and hear; verbally express information or instructions Regularly required to use hands to grasp objects, type, pick up objects, move objects, or hold objects Routinely required to stoop, kneel, crouch, and/or crawl Regularly required to climb stairs and/or ladders Occasionally required to lift up to 25 pounds and carry a distance of 10 feet Occasionally required to push and/or pull up to 25 pounds a distance of 10 feet Routinely required to stand for long periods of time Close vision (clear vision at 20 inches or less) Depth perception and the ability to judge distances and spatial relationships Adjustable focus Pursuant to the ADA, Moravian College will provide reasonable accommodation(s) to all qualified employees with known disabilities when their disability affects the performance of their essential job functions, except when doing so would be unduly disruptive or would result in undue hardship to the College. If you anticipate needing an accommodation, please contact the Office of Human Resources at hr@moravian.edu or 610-861-1527. *Please visit this link to review the benefit eligibility status associated with this position.     About the Organization Moravian University offers students a private education they will not find anywhere else: personal attention and preparation for life with a record of success longer than our nation's history. Located in Bethlehem, Pennsylvania and offering undergraduate and graduate degrees that blend liberal arts with professional programs, Moravian University has been preparing students for reflective lives, fulfilling careers, and transformative leadership in a world of change since 1742. Moravian University is a member of The New American Colleges and Universities (NAC&U), a national consortium of selective, small to mid-size independent colleges and universities dedicated to the purposeful integration of liberal education, professional studies, and civic engagement. Visit moravian.edu to learn more about how the Moravian University focus on education for all prepares its students for life-long success.   EOE Statement Moravian University is an equal opportunity employer valuing diversity and encouraging individuals from under-represented populations to apply. EOE   This position is currently not accepting applications. To search for an open position, please go to http://MoravianUniversity.appone.com Follow us See who works here:

 

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