Share Email Opening Title Executive Administrative Assistant   Location Museum of Life and Science   About the Organization The Museum of Life and Science, one of North Carolina’s top family destinations, has been a beloved Durham institution for 75 years. The Museum features 84 acres of exhibits, experiences, and outdoor exploration, including one of the East Coast's largest butterfly conservatories and a two-story science center. As an accredited zoo, the Museum is home to lemurs, black bears, endangered red wolves, and more than 140 species of live animals, butterflies, and insects. Readers of Durham Magazine, Indy Week, and Carolina Parent have repeatedly named us the top Museum in the Triangle. Charity Navigator rated the Museum, a 501(c3) nonprofit organization, 100 out of 100-- the highest possible score. Our mission is to create a place of lifelong learning where people of all ages embrace science as a way of knowing about themselves, their community, and their world. The Museum serves our increasingly diverse community with interactive and accessible experiences that build and develop lifelong connections with science, nature, and critical thinking. The Museum partners with NASA, NOAA, the National Science Foundation, Duke University, NC State University, and the University of North Carolina on many research projects and programs. In addition to an incredible team of co-workers, the Museum provides competitive compensation commensurate with experience, as well as a full array of employee benefits for eligible positions, including a generous 403b retirement plan with employer contributions, health, dental, and vision insurance, flex-spending plans, life insurance, long-term disability insurance, paid vacation and sick leave, nine paid annual holidays, employee appreciation events, and a family membership to the Museum.   Full-Time/Part-Time Full-Time   Exempt/Non-Exempt Exempt   Description Responsibilities Provide time-sensitive support to the President/CEO as needed Coordinate activities for and act as a highly-responsive liaison for Board of Directors, including uploading documents to Board webpage, coordinating timely mailing of monthly board packets, meeting locations and refreshments, transcription of minutes, supporting Executive, Development, Finance and Governance Committee's and Strategy Team meetings and emailing/mailing of letters/memos from Board chairman and committee chairs as needed Coordinate and act as meeting planner to facilitate activities for Museum leadership such as attendance of conferences, travel, and correspondence Coordinate communication, contacts, and collateral material for Museum's governmental relations efforts Manage Museum postal services and accounts, including receiving and processing all incoming and outgoing mail and assisting staff with Federal Express shipments as needed. Process all checks that come via the mail and ensure they are handed off securely to the proper individuals. Manage purchasing of office supplies and maintenance of office equipment.   Position Requirements Required Associate degree or equivalent 3-5 years of experience in executive assistance Demonstrated professionalism, with the ability to work with high level board/government officials Proven office management skills Excellent oral and written skills and attention to detail Standard office software experience, including spreadsheet, word-processing and document processing software (Microsoft Office, Adobe, etc.) Demonstrated ability to work independently Ability to maintain a high degree of confidentiality Able to manage several projects at once as well as multi-phase projects Ability to work occasional evenings and weekends Desired BA/BS or advanced degree Non-profit experience and/or Board of Directors interactions Interest in science and science education   Shift -not applicable-   Pay Range   EOE Statement The Museum of Life and Science is committed to providing equal employment opportunities to all employees and applicants for employment regardless of race, color, religion, creed, age, national origin or ancestry, ethnicity, sex, sexual orientation, gender identity or expression, disability, military or veteran status, or any other category protected by federal, state, or local law. In addition, we will provide reasonable accommodation for individuals with disabilities to participate in the job application or interview process, perform crucial job functions, and receive other benefits and privileges of employment. As an equal opportunity employer, we value the differences and benefits that a diverse culture brings. Join us!   Category Administration   This position is currently not accepting applications. To search for an open position, please go to http://NorthCarolinaMuseumofLifeandScience.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles Senior Accounting Specialist- Payroll in Durham, NC Posted on: 3/7/2024 [Apply Now] Controller in Durham, NC Posted on: 4/10/2024 [Apply Now] Summer Camp Educator in Durham, NC Posted on: 3/4/2024 [Apply Now] Summer Camp Counselor in Durham, NC Posted on: 3/4/2024 [Apply Now] Retail Operations Associate in Durham, NC Posted on: 4/12/2024 [Apply Now] Follow us

 

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