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Title

Receptionist 

About the Organization Astronics Corporation (Nasdaq: ATRO) serves the world's aerospace, defense, and other mission critical industries with proven, innovative technology solutions. Astronics works side-by-side with customers, integrating its array of power, connectivity, lighting, structures, interiors, and test technologies to solve complex challenges. For 50 years, Astronics has delivered creative, customer-focused solutions with exceptional responsiveness. Today, global airframe manufacturers, airlines, military branches, completion centers, and Fortune 500 companies rely on the collaborative spirit and innovation of Astronics.



We offer our breadth of technology solutions and services through 11 subsidiary business units and numerous award-winning product brands. Serving our customers is our first priority, and every day we honor this mission with quality, partnership, and energetic global vision.


 
Astronics Subsidiary  
Location  
Description

Astronics DME

Job Title: Receptionist

Department: Human Resources

Reports to: Human Resource Supervisor

Salary Grade: Associate Level

AAP Classification: Operative

FLSA Status: Non Exempt

Essential Duties and Responsibilities

This job description does not imply that these are the only duties performed. Employees occupying this position will be required to follow any other related instructions and to perform any other job related duties requested by their supervisor. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the employer.

Coordinate all front desk and reception duties relating to incoming phone communication, message preparation and distribution, guest reception, validation of guest credentials, and coordination with building occupants

Provide callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information

Receive, sort and forwards incoming mail, deliveries and packages; maintain and route publications

Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.)

Assist in the ordering, receiving, stocking and distribution of office supplies.

Assist with other related clerical duties such as photocopying, faxing, filing and collating

Respond to member calls regarding training or program registration and record registration information. Maintain training and program registration lists and database(s), and report on anticipated participation levels. Place calls to confirm registrations for training programs or remind participants of event details.

Store and inventory designated office supplies and publications and determine the need for replenishment

Type correspondence, reports, memoranda, envelopes, transmittals and similar documents from original notes, drafts or other data provided by others. Ensure that correspondence complies with established standards for grammar, punctuation, spelling and format. Maintain computerized and manual files, file data in member files and purge files as directed

HR Support

Demonstrate core values of organization and serve as role model for all associates

Respond to internal and external HR related inquiries or requests and provide assistance or guidance

Maintenance and replenishment of employee self-service kiosk

Perform internal file audits and provide ad hoc/query reports for internal and external stakeholder validation and reconciliation, or general HR activity

Work with supervision in maintaining of EEO matrix and other reports (varying cadence)

Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met

Liaise with other departments or functions (payroll, benefits, production, vendors, etc.)

Support the recruitment/hiring process by facilitating background checks and coordinating drug and alcohol testing

Update and maintain employee communication boards

Schedule meetings, interviews, HR events etc. and maintain team agendas

Coordinate and assist with employee training sessions and seminars

Assist in ad-hoc HR projects, like collection of employee survey data

Maintain a safe and compliant working environment

Support coordination of employee activities, events and committees (safety, health and wellness, and social)

Support other functions as assigned and perform other duties as assigned

OTHER DUTIES MAY INCLUDE, BUT ARE NOT LIMITED TO

Perform or assist with any operations, as required or directed, to maintain workflow or respond to production requirements.

Attend and participate in a variety of meetings and training programs to integrate activities, communicate issues, obtain approvals, resolve problems and maintain a specific level of knowledge pertaining to changes to equipment or process, new developments, requirements, procedures and policies and assist with the training and orientation of new employees as directed.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Requirements

Proven experience with an administrative position or front office management

HR knowledge or exposure is a plus

Strong ability in using MS Office (MS Excel and MS PowerPoint, etc.)

Outstanding communication and interpersonal skills

Ability to handle data with confidentiality and integrity

Excellent organizational and time management skills

Excellent phone etiquette, verbal and written communication

Punctual

Able to work with minimal supervision

Professional appearance

Business casual

Supervisory Responsibilities:

This job has no supervisory responsibilities

Education and Experience

High School Diploma or GED required

Minimum 1-2 years of administrative, employee support, or related experience and/or training; or equivalent combination of education and experience

Excellent verbal and written communication skills.

Possess exceptional interpersonal communication skills.

Ability to work independently on assigned tasks as well as to accept direction on given assignments.

Able to work collectively with the administrative team associates.

TOOLS AND EQUIPMENT USED

Computer and usual peripherals, folding machine and common office equipment.

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.

 
Position Requirements  
Full-Time/Part-Time Full-Time  
Travel Requirements  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.  

This position is currently accepting applications.

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