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Assistant to CFO and Managing Director of HR 



The Assistant will provide administrative support to both the Chief Financial Officer and to the Managing Director, Human Resources. You are productive, methodical, efficient, precise, tactful, and able to anticipate the needs of both offices.


  • Provide core administrative support including answering multiple phone lines (including the HR line), managing calendars, and preparing expense reports.
  • Schedule appointments and coordinate arrangements for meetings, conferences, and travel.
  • Oversee logistics for meetings and events including conference room reservations, establishing zoom connections, requesting catering, greeting guests, and managing sign-in sheets.
  • Create meeting agendas and help edit staff communications.
  • Coordinate and manage corporate travel accounts and budgets from Academy partnerships.
  • Serve as travel liaison for all staff and external parties traveling for Academy business.
  • Work with Talent Relations and publicists for talent travel to Academy events.
  • Reconcile and process department invoices for payment.
  • Track department expenses and help maintain department budgets.
  • Maintain detailed and accurate files.
  • Participate in periodic internal audits and take the necessary steps to correct discrepancies.
  • Collaborate with the staff, departments, offices, and executives.
  • Perform other related tasks as assigned.
Position Requirements
  • Bachelor’s degree in a business-related field.
  • 2+ years of administrative experience supporting an executive office.
  • Work experience in an administrative capacity for multiple executives simultaneously is a plus.
  • Skills to handle confidential situations, data, and documentation.
  • Experience balancing and accomplishing tasks efficiently.
  • Ability to maintain confidentiality and discretion.
  • Proficiency in the use of MS Office.
  • A desire to work in a collaborative environment.
  • An interest in the improvement of work processes.
  • Inherent interest in the motion picture industry.
Full-Time/Part-Time Full-Time  
Position Assistant to HR Managing Director and CFO  
Exempt/Non-Exempt Non-Exempt  
Open Date 1/24/2020  
Location Beverly Hills  
About the Organization The Academy is the world's preeminent movie related organization, comprised of 8,000+ accomplished men and women working in cinema. We recognize and uphold excellence in the motion picture arts and sciences, inspire imagination, and connect the world through the medium of motion pictures.

EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

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