POSITION TITLE: ADMINISTRATIVE AND ARTISTIC ASSISTANT– Lone Tree Arts Center
Salary Range $43,502.00 - $53,044.00
GENERAL STATEMENT OF DUTIES:
Responsible for performing a wide variety of administrative clerical, and artistic support duties for the Lone Tree Arts Center (LTAC). Coordinates office support functions in relation to the Arts Center’s goals and objectives.
EXAMPLES OF DUTIES:
The following essential job functions and examples of duties are illustrative only and are not intended to be all-inclusive. Tasks may be modified, added or deleted at the discretion of the Executive Director:
Artistic
Serve as co-company manager for 2 to 3 theatrical productions annually. Work with out-of-state performers to arrange airfare, housing, and local transport. Answer general questions during rehearsals and performances.
Assist the Executive Director and Business Manager with all theatrical auditions and callbacks.
Assist the Business Manager with performer contract needs, such as check requests and other filings, and keep track of them in Smartsheets.
Assist the Events and Rentals Assistant with performer hospitality needs, including housing, local transport, and meals.
Administrative
Serve as the first point of contact at the Arts Center administrative office, greeting guests, vendors, and other visitors in a courteous and professional manner.
Responsible for ensuring the Administrative Office is opened at 8:00 am daily.
Handle all incoming calls, directing them to appropriate staff and/or providing informative answers to questions.
Assist the Associate Executive Director for External Relations with the Lone Tree Arts Center Fund board meetings, administrative tasks, and fundraising efforts.
Assist the Development team with the stewardship of donors and special events.
Assist the Rentals team with pre-event client documentation and catering, with occasional support day-of rental events.
Review and code job-related invoices and credit card receipts.
Create and/or modify memos, meeting minutes, correspondence, and reports.
Monitor and purchase all office supplies.
Responsible for admin petty cash bank, issuing, and reconciliation.
Manage all office equipment, including, but not limited to; copy machine, postage machine, and kitchen equipment (dishwasher, refrigerators, coffee machines, etc.).
Responsible for receiving, opening, sorting, and distribution of mail and other deliveries - travel between LTAC and City offices will be necessary on a weekly basis to pick-up and deliver documents and mail.
Assist all departments with projects as necessary.
Other duties as assigned.
SUPERVISION RECEIVED:
Works under the direct supervision of the Business Manager.
SUPERVISION EXERCISED:
None
QUALIFICATIONS:
Prefer a college degree.
Requires a minimum of 2 years’ experience in a professional Administrative Assistant role and/or a minimum of 2 years’ experience with a professional performing arts organization.
Candidates with experience in and a passion for the arts strongly preferred.
KNOWLEDGE, SKILLS & ABILITIES:
Must have excellent Microsoft Office (Word, Excel, and PowerPoint) skills.
Smartsheet experience a plus.
The successful candidate will have a commitment to helping their neighbors with a passion for being involved in their community.
A reasonable understanding of the accounting and budgeting process is required.
Strong written and verbal communication skills with the ability to effectively communicate and interact with all levels of personnel, clientele, and visitors of the Lone Tree Arts Center.
Working under pressure and meeting deadlines is essential.
Must hold a valid driver’s license. Ability to handle telephone calls and walk-ins in a courteous and professional manner with a variety of people and temperaments in potentially stressful/high-volume situations.
Demonstrated personal effectiveness, credibility, thoroughness, flexibility, and collaboration skills in adhering to and advancing both the Lone Tree Arts Center and City’s vision, mission and values.
Benefits Include:
Medical, Dental, Vision, Health Saving and Flexible Spending, City of Lone Tree paid Basic Life, Short Term & Long-Term Disability, PERA and voluntary retirement plans, Wellness Programs- including free recreation center pass and onsite fully equipped gym, AFLAC Benefits-Hospital Indemnity, Accident and Critical Illness, EAP, RTD ECO Pass, tuition reimbursement, generous PTO package, and 11 paid holidays.
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