Definition and Purpose Under the supervision of the Assistant Coordinator- Facility Scheduling, the Student Manager - Event Scheduling is responsible for developing and implementing comprehensive Facility Scheduling and Event Management services. This position supervises a staff of 8 to 12 and works closely with the University Union leadership team. This position requires effective communication with staff and participants regarding programs, services, policies, and emergency response. In order to maximize the student manager’s personal development and ensure that their experience with ASI is broad based, incumbents will be assigned additional responsibilities beyond their specific program or staff area. ASI is committed to supporting the aspirations of the University Learning Objectives. Our employees are expected to make reasoned decisions based on ethics, respect for diversity, and an awareness of issues of sustainability. Additionally they will work productively as individuals and in groups while communicating effectively. Educational Requirements and Qualifying Experience Must be a currently enrolled student at Cal Poly with a minimum of 6 units. All ASI student staff must have a minimum cumulative GPA of 2.0 at Cal Poly. Graduate students must carry 4 units/3.0 cumulative GPA at Cal Poly. Exhibit a developed sense of critical thinking, conflict management and problem solving skills. Ability to efficiently manage multiple tasks simultaneously. Ability to stay focused while working in a high-volume, fast-pace environment. Ability to be flexible and adapt to change. Ability to work cooperatively with others or independently, as the situation requires. Ability to work with diverse populations and those with special limitations or needs. Ability to empathize and connect with others in an appropriate manner. Ability to handle confidential information according to ASI policies and procedures. Excellent oral and written communication skills. Confidence to take risks and explore new ideas. Display a high level of attention to detail. Experience in developing and conducting assessments, reporting and analyzing results. Confidence to supervise peers. Knowledge of Windows based computer systems (Microsoft Office). Awareness of safety and risk-management procedures. Supervisory Responsibilities Ability to obtain First Aid and CPR/AED certification from approved agency upon hire. Supervise, schedule and manage daily operations for staff of – to – student employees. Assist in developing and conducting annual performance evaluations. Train employees in essential duties, customer service and risk management. Initiate and/or manage staff coaching, discipline and feedback for staff area. Participate in leadership development training with immediate supervisor and student manager leadership team. Complete weekly administrative duties, including but not limited to service requests, developing agendas and conducting regular staff meetings. Essential Duties and Responsibilities Abide by and enforce all ASI and campus security regulations regarding confidential and private information. Effectively manage applicable internal and external communication outlets. Ensure all area manuals, procedures and resources are accurate and easily available to staff. Display awareness of all ASI and staff area policies; enforce policies as necessary. Maintain the integrity of the ASI philosophy and brand. Produce regular reports, reviews, and assessments of staff area. Exhibit punctuality and dependability by maintaining a consistent work schedule. Serve as an information source of Recreational Sports and ASI programs and services. Maintain professionalism in the workplace including but not limited to attire, behavior, and language. Maintain familiarity with emergency response protocol. Attend all meetings, workshops, and retreats. Provide quality customer service to all staff and customers. Maintain a positive work environment through interaction with staff, peers and superiors. Demonstrate understanding of effective and efficient resource management. Demonstrate understanding and competency of specific technological resources used by staff area. Specific Requirements Knowledge of Resource 25/ 25 Live campus scheduling software Knowledge of University Policies and procedures regarding space utilization and scheduling Other Duties and Responsibilities The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment. Other duties as assigned. Period of Employment If hired, student managers must commit to a minimum of 9 weeks of employment over summer quarter. Employment with this organization is of an "at will" nature, which means that the employee may resign at any time and ASI may discharge the employee at any time with or without cause. Compensation and Hours Pay Rate: $15.00 per hour; maximum 20 hours per week while attending academic classes. Maximum 30 hours per week when not attending academic classes. The Associated Students, Inc. is an Equal Opportunity Employer. Date revised: 1/1/2020 |
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