NOTE* FULLSUMMER AVAILABILITY REQUIRED
Definition and Purpose
Under the supervision of the Coordinator – Human Resources, the Recruitment Student Assistant provides clerical and technical support to ASI Human Resources staff. The Recruitment Student Assistant is responsible for student employee recruitment, selection, orientation, and training. ASI’s Human Resources is responsible for up to 525 student and 115 staff/intermittent employees per year.
ASI is committed to supporting the aspirations of the University Learning Objectives. Our employees are expected to make reasoned decisions based on ethics, respect for diversity, and an awareness of issues of sustainability. Additionally they will work productively as individuals and in groups while communicating effectively.
Educational Requirements and Qualifying Experience
Must be a currently enrolled student at Cal Poly with a minimum of 6 units. All ASI student staff must have a minimum cumulative GPA of 2.0 at Cal Poly. Graduate students must carry 4 units/3.0 cumulative GPA at Cal Poly.
Course work in Human Resources preferred. Communication Studies, Psychology, Social Science, or Business majors with concentration in Human Resources preferred
Knowledge of Windows based computer systems required (Microsoft Office) and/or recruitment software programs preferred
Excellent communication and organizational skills
Ability to work cooperatively with others or independently, as the situation requires
Ability to provide positive customer service
Ability to apply judgment and discretion in performing confidential personnel matters
Ability to be highly organized and have good planning skills
Reliable, self-motivated and work well with minimum supervision
Previous general office or clerical experience
Ability to perform multiple tasks simultaneously
Experience working with high volume fast-paced environment
Previous customer service experience preferred
Position specific equipment knowledge
Routine decisions based on specific criteria/guidelines
Ability to be flexible and adapt to change
Ability to work with diverse populations and those with special limitations or needs
Ability to set personal and professional goals and takes steps to successful completion
Essential Duties and Responsibilities
Post student positions available in the Orfalea Family & ASI Children’s Center, Recreational Sports and University Union
Recruit, conduct interviews and select candidates for all frontline student positions in the Orfalea Family & ASI Children’s Center, Recreational Sports and University Union in order to maintain an effective pool of candidates for positions at all times
Assist in recruiting, screening and interviewing applicants; notify applicants of selection or non-selection in the Orfalea Family & ASI Children’s Center, Recreational Sports and University Union
Conduct new employee orientations for students and regular staff as needed
Process paperwork for new student employees
Maintain student personnel files
Maintain good customer relations between the student body and ASI; act as liaison between individual departments and student employees
Perform GPA audits of current and prospective student employees
Perform clerical duties, including filing, answering phones and word-processing
Maintain familiarity with evacuation plan for work area
Attend all mandatory meetings, workshops, and retreats
Provide quality customer service for all staff and customers
Awareness of safety concerns and risk management
Awareness of and appreciation for individual uniqueness and diversity
Maintain prompt hours and follow absence procedures
Maintain a positive working relationship with staff and co-workers
Adhere to and enforce all ASI departmental policies and procedures
Ensure a safe environment for all participants
Commitment to student development and leadership
General office assistance (word processing, filing, mailing, copying)
Set up/schedule meetings
Assist with other technical duties as needed
Assist with special projects
Assist with event planning details
Compile daily, weekly, and monthly statistics
Other duties as assigned
Other Duties and Responsibilities
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment.
Period of Employment
Employment with this organization is of an "at will" nature, which means that the employee may resign at any time and ASI may discharge the employee at any time with or without cause.
Compensation and Hours
Pay Rate: $13.00 per hour; maximum 20 hours per week.
The Associated Students, Inc. is an Equal Opportunity Employer.
Date revised: 1/1/2020