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Recruitment Student Assistant (position open until filled) SUMMER REQUIRED 

About the Organization Associated Students, Inc. (ASI) provides Cal Poly students with opportunities to experience life outside of the classroom through the wide variety of programs and services offered at the Cal Poly Recreation Center, Julian A. McPhee University Union, Orfalea Family and ASI Children's Center, and Cal Poly Sports Complex. Cal Poly students and full-time staff members have the opportunity to work on campus to create quality programs and services for all students. Whether you are looking for a position that supports your academic/professional goals, need to support yourself while at Cal Poly, or are looking to develop your leadership skills, ASI offers a unique and fun work experience for all of our employees. Apply to join our team today!
EOE Statement The Associated Students, Inc. is an Equal Opportunity Employer.

Position Recruitment Student Assistant  
Open Date 1/16/2020  
Close Date  


Definition and Purpose

Under the supervision of the Coordinator – Human Resources, the Recruitment Student Assistant provides clerical and technical support to ASI Human Resources staff. The Recruitment Student Assistant is responsible for student employee recruitment, selection, orientation, and training. ASI’s Human Resources is responsible for up to 525 student and 115 staff/intermittent employees per year.

ASI is committed to supporting the aspirations of the University Learning Objectives. Our employees are expected to make reasoned decisions based on ethics, respect for diversity, and an awareness of issues of sustainability. Additionally they will work productively as individuals and in groups while communicating effectively.

Educational Requirements and Qualifying Experience

Must be a currently enrolled student at Cal Poly with a minimum of 6 units. All ASI student staff must have a minimum cumulative GPA of 2.0 at Cal Poly. Graduate students must carry 4 units/3.0 cumulative GPA at Cal Poly.

Course work in Human Resources preferred. Communication Studies, Psychology, Social Science, or Business majors with concentration in Human Resources preferred

Knowledge of Windows based computer systems required (Microsoft Office) and/or recruitment software programs preferred

Excellent communication and organizational skills

Ability to work cooperatively with others or independently, as the situation requires

Ability to provide positive customer service

Ability to apply judgment and discretion in performing confidential personnel matters

Ability to be highly organized and have good planning skills

Reliable, self-motivated and work well with minimum supervision

Previous general office or clerical experience

Ability to perform multiple tasks simultaneously

Experience working with high volume fast-paced environment

Previous customer service experience preferred

Position specific equipment knowledge

Routine decisions based on specific criteria/guidelines

Ability to be flexible and adapt to change

Ability to work with diverse populations and those with special limitations or needs

Ability to set personal and professional goals and takes steps to successful completion

Supervisory Responsibilities


Essential Duties and Responsibilities

Post student positions available in the Orfalea Family & ASI Children’s Center, Recreational Sports and University Union

Recruit, conduct interviews and select candidates for all frontline student positions in the Orfalea Family & ASI Children’s Center, Recreational Sports and University Union in order to maintain an effective pool of candidates for positions at all times

Assist in recruiting, screening and interviewing applicants; notify applicants of selection or non-selection in the Orfalea Family & ASI Children’s Center, Recreational Sports and University Union

Conduct new employee orientations for students and regular staff as needed

Process paperwork for new student employees

Maintain student personnel files

Maintain good customer relations between the student body and ASI; act as liaison between individual departments and student employees

Perform GPA audits of current and prospective student employees

Perform clerical duties, including filing, answering phones and word-processing

Maintain familiarity with evacuation plan for work area

Attend all mandatory meetings, workshops, and retreats

Provide quality customer service for all staff and customers

Awareness of safety concerns and risk management

Awareness of and appreciation for individual uniqueness and diversity

Maintain prompt hours and follow absence procedures

Maintain a positive working relationship with staff and co-workers

Adhere to and enforce all ASI departmental policies and procedures

Ensure a safe environment for all participants

Commitment to student development and leadership

General office assistance (word processing, filing, mailing, copying)

Set up/schedule meetings

Assist with other technical duties as needed

Assist with special projects

Assist with event planning details

Compile daily, weekly, and monthly statistics

Other duties as assigned

Other Duties and Responsibilities

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment.

Period of Employment

Employment with this organization is of an "at will" nature, which means that the employee may resign at any time and ASI may discharge the employee at any time with or without cause.

Compensation and Hours

Pay Rate: $13.00 per hour; maximum 20 hours per week.

The Associated Students, Inc. is an Equal Opportunity Employer.

Date revised: 1/1/2020

Number of Openings 3  
Location Business Services  
Full-Time/Part-Time Part-Time  
Exempt/Non-Exempt Non-Exempt  
Position Requirements

This position may require sitting, standing, walking, bending over, lifting or carrying up to 25 pounds, repetitive use of hands/arms, and eye/hand coordination.

Environmental factors include working inside, noisy, working with others, working around others and working alone.

Req Number STU-20-00008  
Shift Details None Specified 

Requires 1-2 hours per day None Specified 

Requires 3-4 hours per day None Specified 

Requires 5-6 hours per day None Specified 

Requires 7+ hours per day None Specified 

This position is currently not accepting applications.

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