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Department Assistant, Legal and Administration 



The Department Assistant will provide administrative support to the Chief Administrative Officer and General Counsel, the legal department, and the CFO, including managing and coordinating travel bookings and budget for Academy staff and guests.


  • Coordinate and manage corporate travel accounts and budgets from Academy partnerships.
    • Travel liaison for all staff and external parties traveling for Academy business.
    • Work with Talent Relations and publicists for talent travel to Academy events.
  • Collect and manage Statuette agreements and waivers for Academy Awards ceremony.
  • Coordinate statuette repairs, replacements, and duplicates.
  • Track, monitor and create notification of trademark infringements from online merchants and media (i.e. YouTube, Alibaba and Amazon).
  • Assist with trademark matters, such as obtaining notarization and legalization of documents.
  • Manage department records such as Trademarks, Security Database, and Awards Database.
  • Process department payment requisitions and maintain budget records.
  • Provide administrative support to the CFO, CAO, and legal department.
    • Manage calendars as well as schedule meetings and conference calls.
  • Other duties as assigned.
Position Requirements
  • Bachelor’s degree preferred.
  • 2+ years administrative experience supporting an executive office.
  • Strong working knowledge of MS Office including Outlook, Word, Excel, and PowerPoint.
  • Must be flexible with the ability to prioritize and work on multiple projects independently in a fast-paced, deadline-driven environment.
  • Highly-professional verbal and written communication skills with special attention to detail and accuracy.
Full-Time/Part-Time Full-Time  
Position Department Assistant, Legal and Administration  
Exempt/Non-Exempt Non-Exempt  
Open Date 12/20/2019  
Location Beverly Hills  
About the Organization The Academy is the world's preeminent movie related organization, comprised of 8,000+ accomplished men and women working in cinema. We recognize and uphold excellence in the motion picture arts and sciences, inspire imagination, and connect the world through the medium of motion pictures.

EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

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