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Title

Executive Assistant 

Description

As an Executive Assistant, you'll provide exceptional comprehensive administrative and operational support for our executive team. You will work cross-functionally and collaborate with teams across the company. This role requires an ability to interact with staff at all levels in a fast-paced environment while remaining flexible, positive, poised and demonstrating a high level of professionalism, confidentiality and good judgement. This highly-motivated person will be responsible for both general executive administrative tasks as well as operational activities. This position will report directly to the CEO.

Responsibilities:

  • Act as first point of contact for the executive team and assist in managing all day to day activities; dynamic calendar management, email correspondence, scheduling meetings, travel arrangements, expense reports, appointments, conference calls, and any other tasks needed to maximize productivity
  • Oversee organization and preparation of materials for executive presentations, meetings, offsites and events
  • Assist with general administrative responsibilities including but not limited to: planning company-wide or cross-functional meetings/events in collaboration with HR
  • Assist with the management of broad reaching, high impact or influential projects
  • Manage highly confidential and sensitive information with total discretion
  • Proactively anticipate the Execs/CEO's requests and any potential issues before they escalate, and take action to remedy it
  • Build rapport with key cross-functional stakeholders to serve as a liaison around scheduling and or spontaneous inquiries and/or requests and facilitate communications where appropriate
  • Maintain ongoing reports, databases, trackers, files, update and organize shared drives/files, update organizational charts, etc. as needed
  • Find new and efficient ways to create processes to help maximize your executive's time, including weekly reporting, goal setting, and team meetings
  • Take initiative and offer assistance where needed; adding value whenever possible
  • Adaptability to support additional duties and requests as business needs grow.
 
Position Requirements
  • 5+ or more years relevant experience supporting a team of C-Suite Executives in a fast-paced environment
  • Outstanding verbal and written communication
  • Strong work ethic, resourceful, and ability to navigate and thrive in ambiguity
  • Self-starter that takes initiative and enjoys taking on new challenges
  • Extremely organized; able to juggle and multi-task, with an acute attention to detail and follow through
  • Adaptable and flexible if asked to shift priorities when working with others
  • High level of confidentiality, professionalism, interpersonal skills and good judgment
  • Highly proficient with Outlook and all Microsoft applications
  • Demonstrates high EQ, proven track record of strong follow through & ownership
  • Finance and/or Technology experience a plus
  • Bachelor’s degree preferred, but not required
 
Full-Time/Part-Time Full-Time  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently accepting applications.

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