Share Email Opening Title Human Resources Administrator  Full-Time/Part-Time Full-Time   Description ENTRY - LEVEL The Human Resources Administrator works closely with the Senior Vice President of Human Resources (SVPHR) to effect the strategic goals of the departments of Human Resources and Safety & Security as well as PAFA as a whole. Reporting to the SVPHR, this position carries out responsibilities in the following function areas: administrative support, benefits, on-boarding, payroll processing, and specialized administrative tasks and services to support effective and efficient operations of the HR Department. Assignments may include compiling and analyzing data, coordinating multiple concurrent activities, and interacting with individuals and groups at most levels in the organization. This position requires an extremely perceptive and confidential person who can relate to individuals at all levels of the organization. The HR Administrator is an ambassador of PAFA’s values taking care to balance the needs of PAFA and the members of the community. Also, this position contributes to the continuous development of the HR function and team welfare to ensure a great working environment and culture. ESSENTIAL FUNCTIONS: The essential functions of the position are: Administrative Support Schedule meetings, interviews, and HR events and maintain agendas and calendar. Records minutes of meetings, employee consultations, and disciplines as assigned. Attends all board meeting to facilitate the virtual meeting technology, recording, and PowerPoint presentations. Prepare a variety of complex reports and data for various departments and external agencies. Arrange travel accommodations and process expenses for departmental credit card. Maintain digital and physical personnel records in accordance with current laws and regulations. Responsible for performing regular audits of HR files and records to ensure that all required documents are collected and filed appropriately. Conducts or assists with record audits and mandatory reports, which may include I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews. Provides high level of customer service by answering employee requests and questions Updates and distributes organizational chart on a monthly basis. Updates and distributes phone directory on a monthly basis. Assists the SVPHR with projects as assigned Benefits Process employee benefits payments and serve as liaison to vendors contracted with to provide medical/vision, dental, life, STD/LTD, workers compensation, unemployment, and flexible spending. Reconcile and process monthly carrier invoicing and submit for timely processing. May assist the SVPHR with plan administration of the retirement plan. Verifies unemployment claims and submits them to the SVPHR for approval in a timely manner. May assist with benefits counseling and administration, including communicating benefits information to employees, change reporting, and providing back-up to the SVPHR. Office Management Overseeing general office operation. Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers. Coordinating appointments and meetings and managing staff calendars and schedules. Coordinating domestic and international travel, including flight, hotel, and car rental reservations. Purchasing office supplies, business cards, and equipment and maintaining proper stock levels. Personnel Actions & Payroll Responds to routine inquiries from inside/outside the PAFA on employee verifications Process, coordinate and follow up on employee worker’s compensation claims. Act as liaison with agency worker’s compensation carrier, including setting up claims review meetings on a regular schedule. Assists the SVPHR with the processing of employee leaves of absence in accordance with PAFA policy and all applicable labor laws. Performs surveys relating to personnel, wages, census, etc. Assists with payroll processing by obtaining payroll information and time records for approval by the SVPHR.   Position Requirements Required Bachelor’s degree and 2-3 years of relevant work experience, specifically 2+ years of Recruiting Excellent communication skills, both written and verbal Strong interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Ability to create and implement sourcing strategies for recruitment for a variety of roles. Familiarity with laws, regulations, and best practices applicable to hiring and recruitment. Proficient in Microsoft Office Suite, specifically Microsoft Excel Proficiency with or the ability to quickly learn applicant-tracking software or other recruitment systems Highly autonomous and self-motivated Preferred Experience in higher education a plus Proficient with or the ability to quickly learn HR Information Systems (e.g. Applicant Tracking Systems, HR Databases, report writing, etc.; previous experience accessing, inputting, and compiling data Ability to manage multiple tasks and projects at once COMPETENCIES Highly autonomous and self-motivated Diagnostic Information Gathering - The ability to identify the information needed to clarify a situation, seek that information from appropriate sources, and use skillful questioning to draw out the information, when others are reluctant to disclose it Analytical Thinking - The ability to tackle a problem by using a logical, systematic, sequential approach Forward Thinking - The ability to anticipate the implications and consequences of situations and take appropriate action to be prepared for possible contingencies Initiative - Identifying what needs to be done and doing it before being asked or before the situation requires it. Self Confidence - Faith in one’s own ideas and capability to be successful; willingness to take an independent position in the face of opposition Stress Management - The ability to keep functioning effectively when under pressure and maintain self-control in the face of hostility or provocation. Personal Credibility - Demonstrated concern that one be perceived as responsible, reliable, and trustworthy. High ethical standards and ability to exhibit a high level of confidentiality.   About the Organization For over 200 years, the Pennsylvania Academy of the Fine Arts (PAFA)-the oldest art museum and school in the nation-has supported a close-knit community of faculty, critics, scholars, curators, museum-professionals, and alumni and created a home for contemporary artists to reinvent tradition and make their own mark on the future. PAFA is a national leader in fine arts education that brings together artists and the public through exceptional teaching programs, a world-class collection of American art, major exhibitions, and widely accessible public programs. This specialized and unique art school attracts some of the most committed and promising art students from across the country and around the globe to study painting, drawing, printmaking, illustration, and sculpture with a distinguished faculty of working artists. The school holds a position of national prestige, with cutting-edge studio and classroom facilities, private studios for students, a historic cast collection, and the opportunity for students to exhibit in a world-class museum. PAFA's museum is internationally known for its collections of American paintings, sculptures, and works on paper and for its exhibitions that are helping to broaden the story of American art to be more inclusive of women and artists of color. Its archives house important materials for the study of American art history, museums, and art training.   EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   This position is currently not accepting applications. 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