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Title

Office Assistant 

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  
Description

Office Assistant

Reports to: Head of School

Position Summary:

The i3 Academy Office Assistant will perform a variety of general clerical duties in support of the Office Manager and/or school personnel. The Office Assistant will be responsible for answering the phone, greeting and assisting students, parents and visitors while providing a welcoming environment.

Job Functions & Responsibilities:

  • Perform general clerical duties including answering phones, taking and distributing messages, sorting mail, and prepare general correspondence

  • Provide support to the Office Manager and school personnel as necessary

  • Assist in maintaining daily student attendance log

  • Assist in maintaining student information data

  • Assist in creating and maintaining student cumulative files

  • Assist in maintaining teacher absences and contacting substitutes

  • Greet and interact professionally with parents and visitors

  • Signs in all visitors and issue guest passes

  • Communicate information regarding school activities, policies and procedures to parents and general public in a tactful and courteous manner

  • Assist in supervision of students in the office area

  • Maintain a safe school environment

  • Ensure that overall office is clean and creates a welcoming environment

  • Ensure office materials are organized and stored neatly

  • Work collaboratively and maintain effective working relationships with others in the course of
    work in assigned area

  • Perform related duties as assigned

Key Skills:

  • Excellent written and oral communication skills

  • Ability to work with a professional demeanor

  • Ability to interpret policy, procedure and data

  • Work confidentially and with discretion

  • Comfortable in a start-up environment and ability to work independently with minimal direction

  • Ability to use a variety of software programs and quickly learn new ones

  • Ability to multi task and work with frequent interruptions

Minimum Qualifications:

  • High School Diploma

  • One year prior work experience in an office setting, preferably school setting

  • Proficiency with Microsoft Office programs and Google based programs, network printing, copiers and fax machines

 
About the Organization For more information about I3 Academy please visit www.i3academy.org

 

This position is currently accepting applications.

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