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Title

Coordinator, Member Relations and Awards 

Description

Summary:

The Coordinator will provide exceptional support to the Associate Director, Member Relations and Awards. Responsibilities include a variety of detail-oriented awards and member relations functions for Visual Effects and Cinematographers branches (and categories), as well as the Scientific and Technical Awards. You will be responsible for ensuring compliance with all guidelines, requirements and procedures and implementing improvements as well as demonstrate advanced organizational and interpersonal skills, a strong work ethic and sense of individual responsibility.

Responsibilities:

  • Primary support to Member Relations and Awards management.
  • Develop strong working relationships with senior management for effective and smooth operations.
  • Assist in planning, facilitating, and executing all related survey data, procedures, and policies; monitoring administrative projects.
  • Maintain continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.
  • Oversee department files and records, details of invitational events, including creation and mailing of invitations, along with supervision of reception staff.
  • Other task as assigned by the Associate Director, Member Relations and Awards, including covering for department assistants as needed.
  • Assist in credit data entry and research, as well as digital content deliveries.
  • Assist in compiling materials for membership review process.
  • Review, proofread and edit a variety of documents for accuracy, proper formatting and spelling to ensure consistent output.
  • Ensure that all paper files, electronic records and databases for the department are properly maintained and up to date.
  • Assist with department projects and events as needed, including awards shows.
 
Position Requirements
  • Bachelor’s degree preferred.
  • 2-3 years of related experience in an administrative role.
  • Strong computer proficiency in MS Office (Outlook, Word, Excel), Filemaker Pro, and CRM.
  • Ability to stay organized, detail-oriented, and maintain a positive attitude while multitasking and meeting deadlines in a fast-pace and high-pressure environment.
  • Must be able to use discretion while handling confidential information.
  • Ability to collaborate as part of a team, work independently, take direction, and ask questions as needed.
  • Highly-professional verbal and written communication skills.
  • Availability to work some nights and weekends, sometimes on short notice.
  • Must have reliable transportation.
 
Full-Time/Part-Time -unspecified-  
Education  
Position Coordinator, Member Relations and Awards  
Exempt/Non-Exempt Non-Exempt  
Open Date 11/26/2019  
Location Beverly Hills  
About the Organization The Academy is the world's preeminent movie related organization, comprised of 8,000+ accomplished men and women working in cinema. We recognize and uphold excellence in the motion picture arts and sciences, inspire imagination, and connect the world through the medium of motion pictures.





 
EOE Statement The Academy is committed to equal opportunity in employment and to creating, managing and valuing diversity in its workforce. Maintaining a diverse workforce is vital to the Academy. Accordingly, the Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. And, to help foster diversity, the Academy utilizes programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

This position is currently accepting applications.

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