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Records Specialist - 2nd Shift 

Open Date 11/26/2019  
Close Date Until filled  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Non-Exempt  
Bargaining / Non-Bargaining Non-Bargaining  
Division Police  
Location South Bend Police Department  
Reports To Director of Civilian Services  
Schedule 3:00 pm-11:00 pm; 5&2 rotation, every 3rd weekend, holidays. Schedule may vary based on departmental need.  
Pay Rate $33,000-$35,000/yr.  

Responsible for all record and case related processing functions. Interacts with Officers, Administration, Legal, Government and other Law Agencies on a daily basis. Provides assistance to the public with questions and report purchases. Requires a person who can make sound decisions and multitask with a strong ability to problem solve. Currently works a 6/3 rotation with rotation of the holiday schedule.

Not applicable.

This list represents the types of duties required by the position. Other duties may be assigned as reasonably expected.
• Maintains a high volume of case files for Patrol, Detective Bureau, Burglary Unit, SVU, and MSOS.
• Processes all crash/accident reports from Government Aries system.
• Enters all traffic tickets.
• Researches records for closure or missing information status.
• Processes and send reports via PDF to the prosecutor's office.
• Interacts with the public (civilians, businesses, victims, suspects, convicted felons) over the phone and face to face.
• Creates the Public Bulletin every 8 hours; updating information as cases are created for Officers and the Public.
• Oversees and maintains logs of all police cases and supplements.
• Researches and processes Public Access Requests.
• Performs background checks, gun permits and registrations.
• Processes all impounds with constant contact with multiple Tow Companies.
• Scans/Achieves case paperwork from services into LaserFiche for archiving purpose.
• Contacts and interacts with internal and external personnel, City Legal, Officers, Probations Offices, Court Systems, Outlier Law Agencies, Civilians, Business owners, etc.
• Reviews, processes and distributes reports and cases to requesting agencies.
• Working Front Desk, answers all incoming calls
• Takes reports over the phone and face to face as they come into SBPD.
• Dispatches calls for certain situations when an officer is needed at a specific location.

• Performs other duties and assume other responsibilities as apparent or as delegated.

To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Requirements

• High School diploma or equivalent education.
• Associate degree or Certificate a plus.
• 1-2 Years Data Entry.

• No Criminal Record.
• Proven data entry skills.
• Must have good communication skills.
• Must have computer experience including proficiency in of Word, Excel and Outlook.
• High level of judgment and decision-making abilities are expected.

• Valid driver’s license required.
• Must complete IDACS certification within 1 year of employment.

Computer (Multiple Software Applications), Scanning Equipment, Fax Machine, Copier, Phones

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The employee is occasionally required to walk; use hands and fingers, handle or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required in this job include vision and the ability to adjust focus.

Work is performed in office setting, with moderate inside temperatures. The noise level in the work environment is usually quiet to moderate. Entire office is smoke free.

About the Organization South Bend is the economic, educational, media, and cultural hub of a multi-county region spanning the Michigan-Indiana border. It's the fourth-largest city in Indiana with over 100,000 residents. South Bend's flourishing collegiate community and burgeoning tech industry have built upon the foundation of the city's industrial past to create a vibrant present and a promising future. The city's 14 institutions of higher learning, including the internationally renowned University of Notre Dame, infuse South Bend with creative energy in the arts, business, and technology. Combined with recent economic growth, strong neighborhoods, an affordable cost of living, exciting recreational opportunities, and thriving arts venues make South Bend a fabulous place to live, work, and, play.

***AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.***  
EOE Statement EOE/ADA Statement

The City of South Bend provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application/hiring process should contact the Legal Department's ADA Compliance Officer at and Office of Human Resources at to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

The City of South Bend seeks to attract, develop, and retain the highest quality public safety officers, staff and administration. The City of South Bend is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from underrepresented candidates and others that will enhance our community in compliance with EO No. 1-2016 Section 1. Moreover, the City of South Bend prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).  

This position is currently not accepting applications.

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