Share Email Opening Title Senior Administrative Professional  Category Administrative Support   Description The Senior Administrative Professional Candidate shall provide support to the Electronic Warfare/Foreign Military Sales (FMS) Branch Chief for the overall management and oversight of Electronic Warfare Division programs. Management duties and tasks will require the effective interaction between multiple GSUs, organizations, and agencies critical to fulfilling sustainment activities. Additional Responsibilities Include, but are not Limited To: Support government requirements for internal/external briefings and reports by assisting with preparation, scheduling, and coordination of materials. Assist in preparing and reviewing correspondence as well as screening telephone calls and visitors. Assist in the use of personal computers and appropriate software applications to produce visual aids such as slides, viewgraphs, briefing charts, and other graphics. Assist to establish and maintain official file plans with the use of Air Force Records Information Management System (AFRIMS). Support the government by filing and retrieving electronic and/or paper graphics material to facilitate research and expedite creating of briefings and reports. Provide assistance during briefings to include compiling and preparing briefings in hard and/or soft copy for special and/or recurring reports. Assist in monitoring office supplies and with ordering and tracking office supplies for the division. Process civilian time cards in the Automated Time Attendance and Production System (ATAAPS) or similar system, schedule in-processing appointments, monitor DTS to assist with travel order processing, and prepare and maintain file plans and files. Assist with monitoring, opening, and closing conference rooms. Assist divisional focal points with semi-annual self-inspections processes. Assist in preparing the agenda for the quarterly Operations Division and Director Calls. Produce a variety of letters, reports, spreadsheets, database report, and graphs effectively and efficiently using office automation software programs including, but not limited to Microsoft Word, Excel, PowerPoint, Project, and Outlook. Assist in reviewing the content of the division electronic workflow mailbox. Assist with compiling and integrating data from the Senior Officer Communication and Coordination Electronic Resource (SOCCER) tool into the division's Integrated Digital Environment (IDE) suspense task tracking system. Assist in updating/retrieving information in division IDE databases. Assist in compiling, formatting, and storing divisional inputs to taskings to supportdevelopment of the division response. Transmit approved responses to specified organizations. Assist in managing and tracking the civilian and military decoration programs for the division. Assist in processing civilian monetary and honorary recognition packages. Assist in reviewing all military recognition and decoration packages. Assist in processing nomination packages for quarterly/yearly recognition programs and special awards. Assist in preparing and briefing the status of submissions to the Chief at weekly staff meetings. Manage and track the division training program activities. Assist with tracking the training budget information for the training government purchase card (GPC) holder. Assist in updating/retrieving training information from the Education and Management Training System (ETMS). Assist in managing the divisions Functional Area Records Manager (FARM) program by identifying and scheduling records-related training. Provide FARM program advice, guidance, and assistance to the division records manager, and assist as a division FARM program self-inspections team member. Assist the division records documentation program by conducting surveys, requesting Staff Assistance Visit inspections, and conducting in-house training programs to ensure proper retention and disposition of records, as well as proper utilization of FARM program software and equipment. Receive, sign for, and distribute both classified and unclassified mail. Assist with the monitoring of the division DTS and Controlled Spend Account (CSA) program. Assist division personnel with filing travel orders, travel vouchers, and the CSA program. Assist by disseminating DTS and CSA program alerts and updated guidance. Draft the semi-annual historical report for the division and operations division and submission and approval. Maintain and modify the schedules and calendars for organization leadership. Utilize Microsoft Calendar and the SharePoint application in the performance of routine schedule and calendar tasks. Maintain consistency across multiple calendars and schedules to ensure accurate information is available at all times. Support staff leadership, supporting teams and other office personnel by maintainingOutlook calendars and schedules of leadership personnel within the organization tomaintain accuracy and facilitate office operations. Plan and coordinate meetings to include video teleconferencing and room set-up (ensuring sufficient seating, name placards, etc.). Utilize the Government provided computer and operating systems to produce requireddocumentation with the correct grammar, spelling, punctuation, capitalization, andformat in addition to any editing required to written correspondence and reports. Provide support by collecting and preparing materials for staff meetings, Program Management Reviews, and Technical Interchange Meetings. Assist the division focal point in collecting and visually displaying materials at staff meetings. Provide support in planning, formulation, editing, development and publication of finished products, such as program documentation, plans, directives, reports, briefing (internal & external), correspondences and other presentations (technical and nontechnical) in the media and format requested. Ensure compliance with applicable administrative guidance to prepare and review correspondence. Assist in the use of computer applications (Microsoft office software suite) to produce databases, spreadsheets, graphics and other specialized products and facilitate the use of standardized automated forms such as organizational charts, Pyramid Alert/Recall and Shelter-In-Place rosters, travel orders, performance reports i.e. Officer Performance Reports (OPRS) and Enlisted Performance Reports (EPRs), civilian and military awards, materials procurement, maintenance and disposition, as well as other periodic or ad hoc reports. Support the development, editing, and production of reports and presentation material for internal/external customers consistent with government required formats. Assist in operating graphics workstation equipment, scanner equipment, photo reproduction equipment and associated software Assist with proposal development, if necessary.   Full-Time/Part-Time Full-Time   Requisition Category Offer Pending   Req Number 106-19-00009   Location Robins AFB, GA   About the Organization Here at Sawdey Solution Services, an ISO 9001-14001 certified and CMMI-SVC v2 Level 3 appraised corporation, has built a nationwide and global footprint as a leading government contracting organization. Specializing in cybersecurity, systems engineering, and operational support, Sawdey invites you to be a part of a team that's at the forefront of securing our nation. Operating successfully since 2001, we are a Woman Owned/Service-Disabled Veteran Owned Business (WOSB/SDVOSB). Our mission is to provide employees with the best experience in a people focused, continuous process improvement environment. We are extremely proud of the culture we have created and encourage all prospective applicants to take a look at what other applicants and employees are saying about us: Indeed Reviews: Sawdey Indeed Reviews Glassdoor Reviews: Sawdey Glassdoor Reviews Don't just take our word (and others' words) for it… We invite you to come experience Sawdey Solution Services!   EOE Statement We are a Disabled-Veterans-41 CFR 60 1.4, Equal Opportunity Employer. Devoted to creating a diverse and friendly workplace, we do not discriminate against any employee or applicant because of race, age, sex, color, physical or mental disability, religion, sexual orientation, gender identity, marital status, national origin, or veteran status. Our goals and beliefs are that diverse backgrounds and experiences empower and enable us to offer our customers an unmatched level of service. People of color, women, LGBTQIA+, veterans, and persons with disabilities are encouraged to apply!   This position is currently not accepting applications. To search for an open position, please go to http://SawdeySolutionServices.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles -- None found -- Follow us See who works here:

 

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