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Administrative Assistant 


Administrative Assistant

The Proterra Story

Communities are growing and evolving, and with that, our transportation needs are changing. Now more than ever, we need smart solutions that provide safer, more reliable and cleaner transit. Every day, Proterra works to meet those needs, with the world’s best-performing zero-emission buses. Our revolutionary battery-electric buses help fleet operators abandon fossil fuels, improve environmental quality and reduce operating costs. Join the Proterra Revolution.

Position Overview

This position will provide administrative support to Proterra’s Greenville Site Management and other site leadership team members. You will be responsible for providing a full range of clerical and office support duties such as supporting department managers, greeting guests, scheduling meetings, interviews and calendar items, making travel arrangements, and assisting with managing catered meals.

About the Role – You will:

Proofread and edit basic written materials to ensure accuracy.

Receive, sort and forward incoming mail and deliveries to the correct department.

Coordinate outgoing courier as requested.

Maintain a professional and presentable lobby; creates badges for employees and contractors.

Provide organizational support to the leadership team. Maintain Outlook calendar, schedule internal meetings, calls, teleconferences.

Prepare presentations for internal and external use, coordinating inputs for many functions and locations.

Organize and provide travel support for senior-level recruitment interviews, organize their travel if necessary, and schedule teleconferences; schedule telephone and onsite interviews and conference rooms for interviewers.

Process invoices related to departmental expenses and travel expense system (Concur).

Order business cards, nameplates and other supplies needed for employees.

Great guests and assist them with getting to correct area.

Perform other duties and/or special projects as assigned by management.

About Our Group:

As strategic partners, the Proterra team strives to ensure that our values, culture and engagement always allow us do great things for our company.

We strive to provide the highest level service and support to our clients each and every day.

We work collaboratively to build strong relationships with our clients, partners, and own team.

We treat each other with respect……and always try to have a little fun every day!

This position will be part of the Greenville based Proterra team that supports Proterra’s Manufacturing and Engineering operations in Greenville, SC.

You will report to the Site Management Team and collaborate with other Proterra team members located at our headquarters in Burlingame, CA and other manufacturing facility in Los Angeles, CA.

Travel: 0 - 10%

Position Requirements

About You:

Self-starter with the ability to adapt interpersonal styles and techniques to influence at all levels of the organization.

Customer-focused attitude, with high level of professionalism and discretion.

Ability to maintain strict confidentiality, establish trust and credibility, and act with complete integrity.

Detail-oriented, resourceful and diligent.

Strong time management and organizational skills.

Sound judgment and problem-solving skills.

Excellent communication skills.

Your Experience Includes:

Minimum High School Diploma or GED

3+ years of administrative experience; degree in lieu of years of experience

Excellent organizational skills and attention to detail

Proficient in Microsoft Office applications, Excel, PowerPoint and a strong understanding of Outlook.

You might also have:

Associate’s Degree or Bachelor’s Degree

Location: Greenville, SC

Travel: 0 - 10%

EOE Statement Proterra is an Equal Employment Opportunity Employer, providing equal employment opportunities to all Employees and applicants for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, national origin, disability, age, genetic information, veteran status, pregnancy, childbirth, or related medical conditions, including, but not limited to, lactation or any other characteristic protected by applicable federal, state, or local law or ordinance. Proterra participates in the Electronic Employment Verification Program (E-Verify).  

This position is currently not accepting applications.

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