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Department Coordinator, Film Archive 



The Academy is seeking a highly dedicated and dependable individual to serve as the Department Coordinator of the Film Archive. This role reports to the Director of the Film Archive and requires an understanding of the department's overall business


  • Provide high-level support to the Director and the department.
  • Maintain lines of communication by handling both internal and external inquiries for the Archive.
  • Coordinate meetings and catering.
  • Coordinator scheduling tours of the Film Archive.
  • Manage and distribute pertinent information for the Film Archive and Pickford Center of Motion Picture Study, including coordinating daily routines with building staff and providing support when needed.
  • Manage office supply inventory.
  • Pay all incoming vendor invoices and collect monies from various sources including reimbursements, donations, and income.
  • Research contemporary film and assemble descriptions, credits, etc.
  • Coordinate weekend Academy Member screenings as needed.
Position Requirements
  • 2+ years professional administrative experience in a comparable environment.
  • Knowledge of film history and film literature.
  • Basic bookkeeping skills with working knowledge of Quickbooks.
  • Strong verbal communication skills with the ability to deal clearly with the public in person and over the phone.
  • Excellent written communication skills with the ability to proofread work with a high degree of accuracy.
  • Must be highly organized, self-motivated, service-oriented, and able to work effectively with administrators, colleagues and patrons.
  • Meticulous attention to detail with the ability to alphabetize, organize, and accurately refile materials.
  • Strong working knowledge of Outlook, Word, Excel, and Filemaker Pro.
  • Must have a high level of diplomacy, sound judgment, and discretion to deal with donors and patrons.
Full-Time/Part-Time Full-Time  
Position Department Coordinator, Film Archive  
Exempt/Non-Exempt Non-Exempt  
Open Date 11/18/2019  
Location Hollywood  
About the Organization The Academy is the world's preeminent movie related organization, comprised of 8,000+ accomplished men and women working in cinema. We recognize and uphold excellence in the motion picture arts and sciences, inspire imagination, and connect the world through the medium of motion pictures.

EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

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