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Payroll / Benefits Administrator and Accountant 

About the Organization  
Category Accounting/Finance  
Position Payroll / Benefits Administrator and Accountant  
Position Requirements  
Shift Days  
Exempt/Non-Exempt Non-Exempt  
Full-Time/Part-Time Full-Time  
Close Date  

Payroll/Benefit Administrator and Accountant

Reports to: Controller

Job Type: Full-time, Hourly, Non-exempt


The Payroll and HR Administrator is responsible for a wide range of duties, including time attendance oversight, payroll processing, on and off boarding, recruiting support, administering employment benefits, workers compensation.

The Payroll administrator works closely with managers and employees to resolve employee issues, review performance appraisals, administer compensation program, enforce corporate policies and procedures, oversee organizational growth and facilitate internal investigations as needed. Answer any questions that employees might have about payment and work to resolve any payment issues that arise. Process and maintain records of regular deductions from employee payments. Accountable for overseeing the collection of timekeeping information, incorporating a variety of deductions into a periodic payroll, and issuing pay and pay-related information to employees. This position is responsible for facilitating and maintaining all aspects of employee information in Paychex System and HR Database.


  • Responsible for administration of all time and attendance, payroll and employee benefits

  • Reconcile benefits billing and employee deductions

  • Process all job title, location, FLSA status and related benefit/payroll deductions

  • Data entry of all new hire payroll information; ensure new hire paperwork has been processed and submitted for the personnel file; ensure all original paperwork and create personnel file for the new hire and file.

  • Support the review process and maintain files accordingly, e.g. rate increases

  • Process terminations ensuring the accuracy for the final earnings payout.

  • Responsible for updating employee's status in Paychex time and attendance, timecard access and dates for payroll purposes.

  • Facilitate communication to managers in requesting and following up on payroll changes.

  • Answer employee questions regarding Paychex, Payroll and Benefits.

  • Process requests and PTO Payouts.

  • Post Job Openings and support the recruiting activities

  • Participate in Employee Handbook Policy updates

  • Post & Reconcile payroll journal entries and other accounting duties as assigned


· High School Diploma or equivalent required

· Associates degree in Accounting required

· Practical work experience with Paychex or payroll/HRIS systems.

· Knowledge of employee benefit practices.

· Proficiency with personal computers including Paychex, Word, and Excel.

· Attention to detail

· High rate of accuracy

· Communication skills


Working conditions are normal for an office environment. Ability to attend work and be productive during normal business hours and to work early, late or weekend hours as needed for successful job performance. Over time required as necessary.

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation.


Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Speaking - Talking to others to convey information effectively.

Active Listening - Giving full attention to what other people is saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Instructing - Teaching others how to do something.

Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Time Management - Managing one's own time and the time of others.

Writing - Communicating effectively in writing as appropriate for the needs of the audience.

Complex Problem Solving - identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.

Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Written Comprehension - The ability to read and understand information and ideas presented in writing.

Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).

Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).

Near Vision - The ability to see details at close range (within a few feet of the observer).


Sitting up to 95% of time

Walking up to 5% of time

Occasional standing, stooping, kneeling, crouching and reaching


  • relevant: 3 years (Preferred)

Work Location:

  • Westbrook Maine


  • Health insurance

  • Dental insurance

  • 401k

  • PTO Personal time off

  • Employee Purchase program


  • Monday to Friday


Native Maine is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, protected veteran status, national origin, sexual orientation, gender identity or expression (including transgender status), genetic information or any other characteristic protected by applicable law.

Req Number ACC-19-00006  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

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