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Title

Seasonal Department Assistant, Communications 

Description

Summary:

The Department Assistant will provide primary administrative support for the department and to the Managing Director of Marketing and Communications, including answering phones, managing calendars, and other projects as assigned. You must be well-organized, extremely efficient, and able to anticipate the needs of a fast-paced office. In addition to being a proactive team member, you must be an excellent communicator who is technically savvy.

This is a seasonal position from November 2019 through the end of February 2020.

Responsibilities:

  • Support the Managing Director of Marketing and Communications, including managing calendar, making/scheduling meetings and travel arrangements; and managing phone calls.
  • Manage all office functions, including answering the telephone, and providing other reception support; maintaining the department calendar; sorting mail and replying to general phone, mail, or e-mail requests; tracking/ordering office supplies; managing central files, processing invoices and expense reimbursements, and maintaining organized financial records.
  • Review, proofread and edit a variety of documents for accuracy, proper formatting, grammar and spelling to ensure professional consistent output; includes drafting press releases and press materials.
  • Identify clippings to organize, copy, and distribute media coverage.
  • Assist with special projects as assigned, including taking RSVPs and working press check-in at events.
  • Directly communicate-in person, by phone and by email-with domestic and international press, Academy members, and staff.
 
Position Requirements
  • Bachelor degree with a career interest in public relations.
  • At least two years professional administrative experience, working in entertainment publicity and/or public relations.
  • Ability to work discreetly and professionally with high level talent and their representatives in high pressure and public appearance situations.
  • Demonstrated computer expertise and experience. Experience with CRM, CisionPoint and Salesforce a plus.
  • Professional verbal and written communication with special attention to detail and accuracy.
  • Ability to remain organized while taking direction from numerous parties, managing multiple projects simultaneously and meeting deadlines.
  • Strong sense of initiative and willingness to take ownership of projects both small and large in scale with a positive outlook.
  • Availability to work some nights and weekends as needed and at times on short notice.
 
Full-Time/Part-Time Seasonal  
Education  
Position Seasonal Department Assistant, Communications  
Exempt/Non-Exempt Non-Exempt  
Open Date 11/1/2019  
Location Beverly Hills  
About the Organization The Academy is the world's preeminent movie related organization, comprised of 8,000+ accomplished men and women working in cinema. We recognize and uphold excellence in the motion picture arts and sciences, inspire imagination, and connect the world through the medium of motion pictures.





 
EOE Statement The Academy is committed to equal opportunity in employment and to creating, managing and valuing diversity in its workforce. Maintaining a diverse workforce is vital to the Academy. Accordingly, the Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. And, to help foster diversity, the Academy utilizes programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

This position is currently accepting applications.

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