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Clinical Assistant 

Position Clinical Assistant  

Associated Eye Care is a multi-specialty group practice providing surgical services and vision care for all ages. We have five locations spanning the eastern Twin Cities of Minnesota and western Wisconsin. Associated Eye Care is dedicated to preserving a lifetime of vision for our patients through our uncompromising commitment to quality care and personal service.

Position Summary

Associated Eye Care is currently seeking a Clinical Assistant/Medical Scribe. This position assists providers in clinic, surgery and research in delivery of the highest standards of patient care by following the policies and procedures of the clinic operation and physician direction. Candidates must be able to work full-time, and have the ability to travel to the practice's five locations located in the East Metro and Western Wisconsin.

Essential Functions

  • Assists with patient flow through clinic by greeting and rooming patients, scribing and walking patients to appropriate department (front desk, technicians, and patient care coordinators) to complete patient visit
  • Treats each patient with respect by greeting them by name, introducing yourself, cleaning the slit lamp in front of the patient, and explaining what will happen during the exam.
  • Documents patient exams in electronic health record, noting specifically the exam components, diagnoses, treatment plans, orders, and medications
  • Provides patient and family counseling and education as needed
  • Communicates medication orders to pharmacy via e-prescribing and/or patient as needed
  • Reviews all chart notes and correspondence daily to ensure accuracy and completeness
  • Travels with physician to various sites to ensure coordinated and effective patient care
  • Participates in Patient Informed Consent process
  • Understands and respects boundaries with regard to, surgery orders, and e-prescribing
  • Scribes with other providers as assigned
  • Participates in trainings and meets requirements for Meaningful Use measures, HIPAA compliance and Protected Health Information (PHI)
  • Active participant in continuous improvements
  • Participates in all company wide initiatives
  • Performs related duties as assigned to ensure quality patient care
  • Open and willing to try new workflows and ideas and provide encouragement for the provider to try new workflows and ideas
  • Monitors provider schedules and communicate scheduling issues clearly to managers to help understand concerns
  • Remains calm at all times and reports any issues to appropriate levels of management
  • Willingly accepts and completes any other task or requests that manager assigns beyond items specifically listed in job description
  • Pull all necessary information from EHR and input exam findings into patient chart as physician is conducting exam; chart patient complaint additions, physician assessment and plan
  • Knows and inserts billing codes into chart as per physician instruction
  • Finds patient insurance and other information from EPM side
  • Ensures detailed and accurate chart documentation to meet ICD-10 requirements
  • Ensures proper coding technique is used, i.e. proper linking of diagnosis to procedure
  • Reviews and edits patient chief complaint
  • Codes clinic services before bringing patient to check out and surgery services on a daily basis to ensure timely, accurate and complete processing of services
  • Accurately scribes exam details as dictated by provider

Other Essential Functions

  • Must be willing and able to work a variety of hours and work in the various locations as needed. The locations include: Hudson, Hugo, New Richmond, Stillwater, Woodbury and any partner facility.
  • Must present self at the workstation, ready for work, at the scheduled time
  • Works with all AEC providers
  • Participates in department and company meetings, as requested
  • Performs other duties as assigned

Education & Licensing

  • High School Diploma, or equivalent, required
  • Bachelor's Degree preferred, or 2 - 3 years related experience and/or training, or equivalent combination of education and experience preferred


  • Bilingual a plus

Job Specific Skills & Knowledge

  • Comprehensive knowledge of EHR system and ability to use it efficiently
  • Knowledge of medical terminology

Associated Eye Care offers a very competitive salary and benefits package including: Health insurance, Dental insurance, Life insurance, Long Term disability, Flex and a 401(k) plan.

Job Type: Full-time

Associated Eye Care is an Equal Opportunity/Affirmative Action Employer

Exempt/Non-Exempt Non-Exempt  
Full-Time/Part-Time Full-Time  
Position Requirements  
EOE Statement We are an equal employment opportunity - Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

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