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Title

Executive Assistant to the Board of Directors 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
 
Req Number KI19-0007  
Category Administration  
Division Koniag, Inc.  
Location KI Anchorage  
Description

Koniag Inc. is hiring an experienced Executive Assistant for our Anchorage, AK location. The Executive Assistant will be responsible for administrative support work of a complex nature for the Board of Directors, the CEO, and other administrative matters handled by the Koniag Executive Team. This position is responsible to maintain corporate records for the Corporation and act as Assistant Secretary for entities.

We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, paid time off, and more.

Essential Functions include, but are not limited to: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.)

  • Responsible for maintaining accurate and professional governance documentation to include minutes and resolutions for board and committee meetings.
  • Serve as Assistant Corporate Secretary for Koniag and other subsidiaries as necessary.
  • Maintain corporate records and governance compliance, including compliance with bylaws, requirements associated with shareholder meetings and annual meetings, stock transfer rules, election rules, and required governmental filings.
  • Responsible for all meeting and planning logistics for Board meetings, Board Committee meetings and Board functions, including facility and catering arrangements and the execution of contracts for such functions.
  • Responsible for all scheduling, calendaring, files, databases, related to the Koniag Board of Directors.
  • Assist with governance reporting requirements.
  • Responsible for Board expense report reconciliations and compliance with Corporate Board Policy Manual for review and approval by CEO.
  • Manage, maintain and update materials on Board Portal including Board and Committee meeting packets, resource center and calendar.
  • Track Board operating plan expenses and participate in the development of the annual Board of Directors budget.
  • Establish working relationship with the Board of Directors and Koniag Leadership Team through verbal, written, and electronic correspondence.
  • Performs other functions or projects as may be assigned.
 
Position Requirements

Knowledge, Skills & Ability:

  • Bachelor’s degree preferred, AA or equivalent work experience required.
  • Minimum of 5 years of progressively responsible experience working with a board of directors and corporate records.
  • Strong writing and attention to detail skills required, including excellent spelling, grammar, and editing skills.
  • Reliable, self-motivated, focused, positive attitude, flexible, and proactive.
  • Ability to make decisions, solve problems and exercise good judgment.
  • High degree of sensitivity regarding confidential information.
  • Superior organizational, follow-up, and detail oriented skills.
  • Must be able to manage multiple projects and deadlines.
  • Work independently, work in a team environment, and work with minimal supervision.
  • Excellent interpersonal and communication skills; ability to create and sustain strong working relationships; ability to work effectively and cooperatively with all levels of management and staff, affiliated-company employees as well as outside business associates; exhibit a professional manner in dealing with others.
  • Proficient in Adobe and all MS Office Programs, including Excel, Word, Power Point, SharePoint and Outlook.
  • Manual dexterity to operate computer keyboard and standard office equipment.
  • Ability to work in excess of a 40-hour week if necessary, including occasional weekends.
  • Ability to sit and review information on a computer screen for long periods of time (up to 10 hours a day with lunch and breaks).
  • Must be able to withstand repetitive motion up to 10 hours a day with lunch and breaks.
  • Ability to develop, organize, and implement office procedures and systems
  • Ability to anticipate, identify, and propose opportunities to provide additional support.

Office Location and Travel:

This position is located in Anchorage or Kodiak, AK.

Occasional to frequent travel to other local and out of state business sites, conferences and meetings is required.

Working Environment & Conditions

This position is primarily indoors, consistent with a standard office position and has a noise level of mostly low to moderate. The incumbent is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. The work load may require the incumbent to sit for extended periods of time. The incumbent must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or to apply to a position on our website, please contact us at accommodations@koniag.com

 
Travel Requirements Occasional to frequent travel to other local and out of state business sites, conferences and meetings is required.  
Security Clearance Not Required  
About our Company

Koniag, Inc. is one of 13 regional Native corporations established by Congress in 1971 under the terms of the Alaska Native Claims Settlement Act (ANCSA). ANCSA settled the aboriginal land claims of Alaska Native people by conveying land and seed capital to Native for-profit corporations representing various geographic regions of the state. Koniag's original share of the ANCSA settlement was $23 million, 800 acres of land and the subsurface estate of approximately 900,000 acres. Koniag was incorporated on June 23, 1972, to manage the land and financial assets on behalf of the corporation's approximately 3,400 Alutiiq Shareholders who originated from the Kodiak Archipelago. The corporation's headquarter office is located in Kodiak, Alaska with an office in Anchorage, Alaska. Through gifting and inheritance of shares, the number of Shareholders has grown to over 4,000 today and there are about 1,800 Descendants currently registered in Koniag's database. Our Alutiiq people have a rich culture and heritage, and the Kodiak Archipelago Region has a unique geography that cannot be found anywhere else. The Koniag Board of Directors is dedicated to preserving the culture and land for future generations by keeping our businesses profitable to provide benefits such as dividends, education/employment opportunities, and a source for culture information to current and future Shareholders.

 

Our Equal Opportunity Policy EOE Minorities/Female/Protected Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352  

This position is currently accepting applications.

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