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Executive Assistant 


The Proterra Story

Communities are growing and evolving, and with that, our transportation needs are changing. Now more than ever, we need smart solutions that provide safer, more reliable and cleaner transit. Every day, Proterra works to meet those needs, with the world’s best-performing zero-emission buses. Our revolutionary battery-electric buses help fleet operators abandon fossil fuels, improve environmental quality and reduce operating costs. Join the Proterra Revolution.

Position Overview

Provide administrative support to the Chief Executive Officer, Chief Operating Officer, and Chief Finacial Office. Responsible for coordinating meetings and related materials (including Board of Directors meetings), making travel arrangements, managing vendors and procurement, maintaining corporate files, preparing presentations, collecting business metrics, managing calendars, managing special projects and providing investor support.

Essential Job Functions/Responsibilities

  • Maintain Outlook calendar, schedule internal meetings, calls, and teleconferences.
  • Manage Board calendar, including Board committees.
  • Work with the other Executive Assistant to prepare and distribute agendas and meeting minutes. Schedule and organize resources for meetings. Prepare presentations for internal and external use, coordinating inputs for many functions and locations.
  • Organize and provide travel support for executives, process receipts and invoices related to expenses and travel expense system (Concur).
  • Organize high-level meetings. Make necessary transportation, catering, accommodation arrangements and organize travel if necessary. Coordinate agendas for senior level meetings.
  • Assist with selecting and negotiating favorable rates for entertainment events and hotels to minimize cost.
  • Assist with presentation decks, including editing, binding, and sending to location as needed.
  • Assist Executives with maintaining and securing professional licenses and memberships.
  • Lead special projects.
Position Requirements

Education and Experience

  • Bachelor’s Degree with at least 5 years experience as an Executive Administrative Assistant
  • Experience supporting a Board of Directors for private or public companies, and C-level executives is highly preferred.
  • Basic knowledge of business functions and processes
  • Experience with organizing and hosting customer / investor events.
  • Strong Microsoft Software (MS Outlook, Word, PowerPoint, Excel, etc.).
  • Handle office resources: PC, Fax, Copier, Teleconference, Scanner, Videoconference, etc. Knowledge of Oracle iprocurement, Box, and Zoom videoconferencing a plus.

Knowledge, Skills and Abilities

  • Detail-oriented
  • Organized, timely, effective and able to handle change
  • Must be able to work in a very fast paced, changing, growing environment
  • Have a drive for results; look for new challenges, tasks and ways to self-develop
  • Ability to create PowerPoint presentations from draft outline and add appropriate graphics including generating graphs from excel, other artwork, tables, charts and similar presentation techniques
  • Enjoy teamwork, across all levels of business
  • Experience creating and communicating new processes
  • Excellent communication skills in English (written, verbal). Communication with different organization levels, customers, suppliers across variety of cultures
  • Projecting professional business style
  • Maintain confidentiality and handle confidential information with discretion and diplomacy
  • Works well under time pressure with little or no supervision
  • Available to assist after working hours in many situations
EOE Statement Proterra is an Equal Employment Opportunity Employer, providing equal employment opportunities to all Employees and applicants for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, national origin, disability, age, genetic information, veteran status, pregnancy, childbirth, or related medical conditions, including, but not limited to, lactation or any other characteristic protected by applicable federal, state, or local law or ordinance. Proterra participates in the Electronic Employment Verification Program (E-Verify).  

This position is currently not accepting applications.

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