THIS POSITION IS TERM-LIMITED THROUGH JUNE 29, 2020.
Under general supervision, the Senior Administrative Assistant provides moderately complex administrative support to the Department. The Senior Administrative Assistant manages calendars, appointments, schedules meetings, prepares various documents, and maintains filing systems. In addition, this position assists in report writing, processing and coding accounts payable for the budget. Duties may vary according to job assignment.
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
- Provides mid-level administrative support; serves as office liaison and performs outreach to other departments and the community; manages calendars, schedules meetings, and organizes special events.
- Greets, directs, and responds to guest inquiries in person or over the phone. Handles correspondence into and out of the department.
- Assists in the preparation of reports to monitor and analyze budget trends; monitors expenses and processes payments.
- Monitors and orders office supplies, processes payment vouchers, purchase orders, and inter-departmental communications. Conducts asset management reviews of office items.
- Manages meeting agendas; collects agenda items; prepares packets and supervises packet assembly and distribution.
- Responds to questions regarding interpretation of office and County policies and procedures; responds to public.
- Work with finance to track, code, gather approvals and verify contract status for accurate and quick processing.
- Organize, review, and book travel plans for commissioners and other staff members in the department.
- Prepares various documents, faxes, and reports; maintains filing and records systems.
- Participates in office equipment software management.
- Attends and participates in meetings.
- Supports the relationship between Pitkin County government and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and County staff; maintains confidentiality of work-related issues and County information; performs other duties as required or assigned.
- Maintains regular and reliable attendance.
Education and Experience:
High school diploma or GED equivalent; AND two years of progressively responsible experience in administrative support; OR an equivalent combination of education, training, and experience.
Required Licenses or Certifications:
- Must possess a valid Colorado Driver’s License and acceptable Motor Vehicle Record.
KNOWLEDGE AND SKILLS:
- Identical to Job Class Standard.
Knowledge of (Job Class Standard):
- General office policies and procedures.
- Records management principles and practices.
- Customer service techniques.
- Basic accounting and budgeting principles and practices.
- Identical to Job Class Standard.
Skill in (Job Class Standard):
- Organizing and prioritizing work to meet deadlines and accomplish tasks.
- Typing and entering data with speed and accuracy.
- Microsoft Office products.
- Establishing and maintaining effective working relationships.
- Communicating clearly both verbally and in writing.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
- Work is performed in a standard office environment.
$20.71 - $24.34 per hour dependant upon experience.
|We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.