POSITION SUMMARY: BASIC FUNCTION
The Purchasing Agent will be responsible for the following, with the sole focus on small, medium and wholesale client base projects; purchasing activities, procurement of material, equipment, and services; establishing and maintaining vendor relationships, including review of vendor performance; price negotiation and analysis; purchase order processing; material tracking and follow-up relating to delivery, receipt of material, freight claims and returns; invoice review and reconciliation; processing orders for approval and review of existing order for proper approval; preparation and processing of RFP's, RFQ's, and SOW's including review of vendor proposals and recommendation for award of orders, contracts, and agreements. Regular, predictable attendance is essential for satisfactory performance.
ESSENTIAL DUTIES & RESPONSIBILITIES
Work in parallel with Project Managers - Deployment Services Department
Identify and/or obtain material and services relating to new and existing client installs
Identify qualified vendors specializing in client related projects
Report procurement progress to stakeholders - daily/weekly/bi-weekly
Document and Track action items on a per project basis
Interact with vendors and other internal departments as necessary
Escalate issues and risks as appropriate
Prepares, distributes and reviews RFP's, RFQ's, SOW's and Proposals
Coordinates with Deployment Services and other internal departments in the development of the required documents including, but not limited to, gathering of any required specifications, drawings, details and/or other project/item requirements needed for responsible proposal by the vendors
Gathers vendor responses and participates in proposal analysis with project managers and stakeholders
Makes recommendation for vendor selection based on proposal reviews and criteria/requirements of the project
Establishes and maintains vendor relationships
Reviews vendor performance
Responsiveness / Reliability / Meeting deadlines for quotes / submittals / delivery
Additional Responsibilities
Backorder tracking
Change orders and credit processing
Communication of delivery schedules to project managers and stakeholders
Processing returns or exchanges
Review and/or approve invoicing for payment processing
Review and approval of pricing, terms, freight
Interacts with vendors and Accounting department to resolve discrepancies
Updates work procedures and instructions as required.
Works with Purchasing Manager & Director to negotiate vendor pricing (original proposal and change orders)
Other activities/involvement as required
Updates work procedures and instructions as required.
Performs other duties as assigned.
KNOWLEDGE, SKILLS & ABILITIES
Material procurement
Purchase Requisition processing
Purchase Order processing
Prepare RFP's, RFQ's & SOW's
Accounting and mathematics
Vendor/Customer relations
Intermediate to Advanced knowledge of Word, Excel, PowerPoint
Intermediate knowledge of Windows 95/2000/XP/7
Efficient problem solving and critical thinking skills
Good verbal and written communication skills
Good organizational skills
Good in math and deductive reasoning
Good fact-to-fact conversation skills
Work well in a team environment and independently
Multi-task and take/give direction well
Ability to work within and meet deadline constraints
Ability to prioritize tasks
Able to be highly confidential
Able to work in a team environment
Manages stress and/or fast-pace effectively
Excellent communication and problem-solving skills
EDUCATION & EXPERIENCE
Bachelor's degree or equivalent experience required
8+ years' purchasing experience; a minimum of 2 years' experience within a data center co-location industry
PMP certification is preferred but not required
PHYSICAL REQUIREMENTS
Primarily sitting with some walking, standing, and bending
Able to hear and speak into a telephone
Close visual work on a computer terminal
Dexterity of hands and fingers to operate any required computer keyboard, mouse, and other technical instruments
Able to lift and carry up to 20 lbs.
WORK CONDITIONS
Data Center and Standard office environment
Extensive daily usage of workstation or computer
Must work on-site; no telecommuting permitted
SPECIAL REQUIREMENTS
Occasional travel to other RagingWire locations, customer or vendor sites
Must be able to respond to emergency situations at the data center
Responsible to carry a cell phone and provide 24x7 support as needed
Must be willing to work outside normal business hours, including late nights and some holidays
Must possess a current, valid state-issued driver's license
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