Share Email Opening Title Events Assistant  Main Focus   LOCATION   About the Organization The Lucile Packard Foundation for Children's Health, in partnership with Stanford Medicine and Lucile Packard Children's Hospital, unlocks philanthropy to transform health for children and families in Northern California - and around the world. Through fundraising and grantmaking, the Foundation drives scientific research, innovation, and policy change that will improve care, advance cures, and reform healthcare systems for this and future generations.   Description The Events Assistant, reporting to the Director of Events, supports the full Events and Community Relations department in executing a wide range of events to support the Foundation’s fundraising activities. These events include private in-home salons, small executive lunches, dedications, receptions, and large upscale dinners to recognize our top donors and cultivate prospects to support Lucile Packard Children’s Hospital Stanford and Stanford University School of Medicine. GENERAL POSITION DUTIES AND RESPONSIBILITIES Administration Perform all administrative tasks necessary to support the Events and Community Relations team including, but not limited to: coordinating mailings, securing proper postage, producing nametags, preparing all collateral for events, printing materials, copying/scanning, filing, scheduling meetings, processing invoices, reconciling credit card statements, coordinating with vendors, meeting notes, etc. Manage post-event wrap up including final attendance lists, database management, material inventories, debrief preparation, and thank you notes. Perform general event research and prepare findings for the Director of Events. Teamwork & Collaboration Support event leads during preparation, execution, and wrap out of events. Develop strong working relationships with internal and external event partners. Function as a member of a team by accepting additional responsibilities and assisting others as necessary Assist on event weekends, for example with the execution of the annual Summer Scamper, 5k, 10k, and kids’ fun run. Event Support and Execution Manage invitation lists for events, including tracking responses, corresponding with donors in a professional manner, and regularly routing lists of responses to event stakeholders. Secure and manage vendors for events. On-site support of department events. Own a portfolio of events, project managing the workflow from conception, to execution, to conclusion. Synthesize learnings, report out to stakeholders, and apply knowledge to future projects. Coordinate hospital lectureships, including pre-lecture dinner and Grand Rounds breakfast. Portfolio to expand with experience and proven ability to take on additional responsibilities. Support in the execution of The Dinner, the organization’s biennial gala. Other Responsibilities: Understands, supports and always models the Foundation’s Core Values. Takes responsibility for own career development and seeks opportunities to enhance skills and knowledge of the department and the Foundation. Shows initiative to take on additional tasks, duties and assignments to ensure the department fulfills its responsibilities. Recommends new approaches, procedures and processes to effect continual improvements in efficiency of department and services performed. Performs other related duties as assigned. Regular and predictable attendance is required. NOTE: We are a dynamic organization in a rapidly changing industry. Therefore, the responsibilities associated with this position will change from time to time in accordance with LPFCH’s business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.   Position Requirements SKILLS, EXPERIENCE AND JOB RELATED REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required: 1-2 years of experience supporting the planning and execution of events. Excellent support staff skills. Proficiency in Microsoft Word, Excel, and PowerPoint. Extremely well-organized with meticulous attention to detail and a demonstrated ability to produce high quality, accurate work when performing a variety of functions such as typing, text editing, data entry, file management, and calculations. Ability to exercise good judgement and handle confidential and sensitive information with the utmost discretion. High level of productivity and initiative. Ability to handle multiple projects simultaneously in a fast-paced and busy environment. Excellent verbal and written communication skills, including ability to communicate directly and effectively with others. Tactfulness, flexibility, and collaboration essential in working with diverse population groups (co-workers, constituents, physicians, faculty, staff, vendors, etc.). Ability to work evenings and weekends as needed, and to travel within the Bay Area. Ability to work independently and in a team environment. Proven ability to be resilient and adaptable in the face of changing priorities. Ability to work with minimal supervision along with a willingness to ask questions to clarify assignments and accept supervisor’s guidance. A genuine interest in children and maternal health. Valid driver’s license and vehicle. An acceptable driving record and proof of full-coverage auto insurance. Preferred: Previous experience working in a nonprofit environment. Prior experience in Raiser's Edge or another database software. Nice penmanship highly desired. Apply online by submitting a cover letter and resume.   EOE Statement WE’RE COMMITTED TO DIVERSITY, EQUITY, INCLUSION AND BELONGING… Our Foundation embraces all individuals and celebrates the unique differences each of us bring to our team and community. Our approach to fostering diversity, equity, inclusion, and belonging is rooted in our cultural touchstones and inherent in our work to encourage every employee to bring their best, most authentic self to work and to provide each of them the opportunity to achieve their full potential. We envision a world where race, gender, resources, and other factors do not serve as barriers to attaining optimal health. We recognize that this vision requires the commitment and actions of everyone. To support this goal, we pledge to: · Conduct ourselves in a manner that garners trust and respect from others. · Foster a welcoming and supportive environment for our team members and community. · Acknowledge and appreciate the dignity, expertise, experiences, and contributions of each other. · Approach others with an open mind, compassionate heart, actively listening to their perspectives. · Foster effective teamwork and encourage collaboration amongst our team and constituents. The Lucile Packard Foundation for Children’s Health is an equal opportunity employer.   Exempt/Non-Exempt Non-Exempt   Full-Time/Part-Time Full-Time   RANGE   This position is currently not accepting applications. To search for an open position, please go to http://LUCILEPACKARDFOUNDATIONFORCHILD.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category Executive Assistant, Office of the President in Palo Alto, CA Posted on: 2/26/2024 [Apply Now] Deputy Chief of Staff, Office of the President in Palo Alto, CA Posted on: 2/26/2024 [Apply Now] Executive Development Administrator in Palo Alto, CA Posted on: 2/13/2024 [Apply Now] Other Jobs Within 60 Miles Executive Project Administrator, People Operations in Palo Alto, CA Posted on: 4/8/2024 [Apply Now] Executive Development Administrator in Palo Alto, CA Posted on: 2/13/2024 [Apply Now] Executive Assistant, Office of the President in Palo Alto, CA Posted on: 2/26/2024 [Apply Now] Deputy Chief of Staff, Office of the President in Palo Alto, CA Posted on: 2/26/2024 [Apply Now] Associate Director, Major Gifts in Palo Alto, CA Posted on: 2/9/2024 [Apply Now] Follow us See who works here:

 

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