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Title

Events Assistant 

About the Organization
At the Lucile Packard Foundation for Children's Health, we are a team of dedicated individuals with a shared commitment to helping kids and families live healthier lives.

We do this by:
• Fundraising for Lucile Packard Children's Hospital at Stanford and the maternal and child health programs of Stanford University School of Medicine.
• Raising awareness of children's health issues.
• Promoting a system of care that improves the lives of children with special health care needs and their families  
Description

The Events Assistant, reporting to the Director of Events, supports the full Events and Community Relations department in executing a wide range of events to support the Foundation’s fundraising activities. These events include private in-home salons, small executive lunches, dedications, receptions, and large upscale dinners to recognize our top donors and cultivate prospects to support Lucile Packard Children’s Hospital Stanford and Stanford University School of Medicine.

GENERAL POSITION DUTIES AND RESPONSIBILITIES

Administration

  • Perform all administrative tasks necessary to support the Events and Community Relations team including, but not limited to: coordinating mailings, securing proper postage, producing nametags, preparing all collateral for events, printing materials, copying/scanning, filing, scheduling meetings, processing invoices, reconciling credit card statements, coordinating with vendors, meeting notes, etc.
  • Manage post-event wrap up including final attendance lists, database management, material inventories, debrief preparation, and thank you notes.
  • Perform general event research and prepare findings for the Director of Events.

Teamwork & Collaboration

  • Support event leads during preparation, execution, and wrap out of events.
  • Develop strong working relationships with internal and external event partners.
  • Function as a member of a team by accepting additional responsibilities and assisting others as necessary
  • Assist on event weekends, for example with the execution of the annual Summer Scamper, 5k, 10k, and kids’ fun run.

Event Support and Execution

  • Manage invitation lists for events, including tracking responses, corresponding with donors in a professional manner, and regularly routing lists of responses to event stakeholders.
  • Secure and manage vendors for events.
  • On-site support of department events.
  • Own a portfolio of events, project managing the workflow from conception, to execution, to conclusion.
  • Synthesize learnings, report out to stakeholders, and apply knowledge to future projects.
  • Coordinate hospital lectureships, including pre-lecture dinner and Grand Rounds breakfast.
  • Portfolio to expand with experience and proven ability to take on additional responsibilities.
  • Support in the execution of The Dinner, the organization’s biennial gala.

Other Responsibilities:

  • Understands, supports and always models the Foundation’s Core Values.
  • Takes responsibility for own career development and seeks opportunities to enhance skills and knowledge of the department and the Foundation.
  • Shows initiative to take on additional tasks, duties and assignments to ensure the department fulfills its responsibilities.
  • Recommends new approaches, procedures and processes to effect continual improvements in efficiency of department and services performed.
  • Performs other related duties as assigned.
  • Regular and predictable attendance is required.

NOTE: We are a dynamic organization in a rapidly changing industry. Therefore, the responsibilities associated with this position will change from time to time in accordance with LPFCH’s business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.

 
Position Requirements

SKILLS, EXPERIENCE AND JOB RELATED REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required:

  • 1-2 years of experience supporting the planning and execution of events.
  • Excellent support staff skills.
  • Proficiency in Microsoft Word, Excel, and PowerPoint.
  • Extremely well-organized with meticulous attention to detail and a demonstrated ability to produce high quality, accurate work when performing a variety of functions such as typing, text editing, data entry, file management, and calculations.
  • Ability to exercise good judgement and handle confidential and sensitive information with the utmost discretion.
  • High level of productivity and initiative.
  • Ability to handle multiple projects simultaneously in a fast-paced and busy environment.
  • Excellent verbal and written communication skills, including ability to communicate directly and effectively with others.
  • Tactfulness, flexibility, and collaboration essential in working with diverse population groups (co-workers, constituents, physicians, faculty, staff, vendors, etc.).
  • Ability to work evenings and weekends as needed, and to travel within the Bay Area.
  • Ability to work independently and in a team environment.
  • Proven ability to be resilient and adaptable in the face of changing priorities.
  • Ability to work with minimal supervision along with a willingness to ask questions to clarify assignments and accept supervisor’s guidance.
  • A genuine interest in children and maternal health.
  • Valid driver’s license and vehicle.
  • An acceptable driving record and proof of full-coverage auto insurance.

Preferred:

  • Previous experience working in a nonprofit environment.
  • Prior experience in Raiser's Edge or another database software.
  • Nice penmanship highly desired.

Apply online by submitting a cover letter and resume.

 
EOE Statement We know that building a diverse and inclusive workforce is key to our success and enables us to do extraordinary work for kids and their families. When you become part of our team, you’ll be joining a group of passionate and dedicated individuals who truly care about and believe in the work they do.

We provide competitive compensation and a wide range of benefits designed to meet the needs of our employees and their families. We are strong supporters of work life balance.

The Lucile Packard Foundation for Children’s Health is an equal opportunity employer. Women, minorities, veterans and persons with disabilities are encouraged to apply.  
Exempt/Non-Exempt Non-Exempt  
Full-Time/Part-Time Full-Time  

This position is currently not accepting applications.

To search for an open position, please go to http://LUCILEPACKARDFOUNDATIONFORCHILD.appone.com



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