Share Email Opening Title Administrative Assistant I-Part Time  Open Date 11/12/2019   Full-Time/Part-Time Part-Time   Exempt/Non-Exempt Non-Exempt   Bargaining / Non-Bargaining Non-Bargaining   Division Venues Parks and Arts   Location Recreational Experiences   Reports To Director of Finance   Schedule Monday-Friday, flexible schedule, 29 hours or less between the hours of 8:00 am-5:00 pm. Hours may vary based on operational needs.   Pay Rate $10.10-$11.00/hr.   Description SUMMARY The Administrative Assistant provides clerical and reception support for the administrative and program staff of Venues Parks & Arts, including greeting the general public, directing visitors to appropriate personnel, answering and directing telephone calls, taking registrations or renewals for facility rentals, organized activities, ticket sales, and or passes. ESSENTIAL DUTIES AND RESPONSIBILITIES This list represents the types of duties required by the position. Other duties may be assigned as reasonably expected. • Greets and refers clients and/or visitors to appropriate staff. • Answers main telephone system, takes messages and directs incoming calls. • Transcribes and types all correspondence for designated personnel. • Assists with entering all registration and renewal data. • Makes inquires, edits and updates files in computer. • Responsible for receiving departmental supplies and distribution of them to staff. • Assists staff with special projects and activities as requested. NON-ESSENTIAL DUTIES AND RESPONSIBILITIES • Assumes additional responsibilities as requested. QUALIFICATIONS To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   Position Requirements EDUCATION AND/OR EXPERIENCE • High School Diploma, or equivalent education required. • Requires one year experience in clerical/receptionist/administrative position. KNOWLEDGE, SKILLS AND ABILITIES PREFERRED • A Good knowledge of computer operations. • Working knowledge of Microsoft Word and Excel programs a must. • Knowledge of RecTrac software a plus. • Experience with the operation of standard office machines. • Possess necessary skills to answer telephones and greet public courteously and in friendly manner. • Ability to communicate in Spanish a plus. • Must be able to communicate effectively both orally and in writing. • Must have good working knowledge of English grammar, punctuation, spelling, style, etc. • Knowledge of efficient office procedures. CERTIFICATES, LICENSES, REGISTRATIONS • None. EQUIPMENT Desktop or laptop computer, telephone, calculator, copy and fax machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently required to stand, walk, talk and use hands to fingers, handle or feel objects, tools or controls. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required in this job include; vision, and the ability to adjust focus. WORK ENVIRONMENT Work is performed in an office setting, with moderate inside temperatures and some work is performed outside. The noise level in the work environment is usually quiet to moderate in the office and moderately loud in the field. The Entire office and park is smoke-free.   Required   About the Organization South Bend is the economic, educational, media, and cultural hub of a multi-county region spanning the Michigan-Indiana border. It's the fourth-largest city in Indiana with over 100,000 residents. South Bend's flourishing collegiate community and burgeoning tech industry have built upon the foundation of the city's industrial past to create a vibrant present and a promising future. The city's 14 institutions of higher learning, including the internationally renowned University of Notre Dame, infuse South Bend with creative energy in the arts, business, and technology. Combined with recent economic growth, strong neighborhoods, an affordable cost of living, exciting recreational opportunities, and thriving arts venues make South Bend a fabulous place to live, work, and, play. ***AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.***   EOE Statement EOE/ADA Statement The City of South Bend provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application/hiring process should contact the Legal Department's ADA Compliance Officer, Michael Schmidt, at legaldept@southbendin.gov and Human Resources at humanresources@southbendin.gov to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis. The City of South Bend seeks to attract, develop, and retain the highest quality public safety officers, staff and administration. The City of South Bend is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from underrepresented candidates and others that will enhance our community in compliance with EO No. 1-2016 Section 1. Moreover, the City of South Bend prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).   This position is currently not accepting applications. 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