The Development Programs and Events Coordinator works as part of the Annual Giving Team to support the mission and values of the zoo while helping cultivate stronger relationships with private and potential donors. This position reports to the Annual Giving Manager and will collaborate with the VP of Development, Director of Donor Relations, Major Gifts Team, Corporate Giving Team and the Philanthropic Events Team as well as other cross-departmental teams. This position is responsible for coordinating the strategic vision for growth and sustainability of Woodland Park Zoo’s young professional network, Network for Nature. ESSENTIAL DUTIES AND RESPONSIBILITIES Related to Network for Nature Leadership Council - Manage Network for Nature Leadership Council and assist with and encourage membership outreach, volunteerism within the group, and recruitment.
- Utilize a metrics based approach. Create and update dashboards to track progress to annual goals.
- Serve as a staff partner to the Network for the Nature Leadership Council, providing leadership, support, materials, and reports to help the group successfully recruit and engage members.
- Manage and lead monthly meetings in conjunction with co-chairs. Develop agendas, presentations, reports, minutes, and follow-up action items.
- Maintain a diverse and dynamic council that represents the membership.
- Solicit philanthropic gifts from council members.
- Lead council transition from year-to-year including council applications and review.
Members - Actively recruit new members while ensuring a positive member experience that encourages yearly renewal. Create strategies for renewal with expiring members.
- Partner with the Development Team to ensure cultivation and stewardship strategies are in place for Network for Nature members.
- Effectively communicate all components of the program to external and internal audiences.
- Develop relationships with Young Professional Organizations in order to share best practices and create opportunities to collaborate.
- Collaborate with Annual Giving team and Major Gifts team on pipeline strategies.
- Ensure Network for Nature members are properly registered with Woodland Park Zoo.
- Ensure the Network for Nature benefits are fulfilled.
- Generate Network for Nature calendar of events, set goals, and assist with fundraising initiatives.
- Drive the conversation and messaging with Network for Nature to include their mission.
- Continuously advance and refine Network for Nature goals.
Event Planning - Act as a registrar for all Network for Nature events and prepare nametags and registration materials as needed.
- Create and manage the event budget for all Network for Nature activities, including events.
- Plan, coordinate, refine and oversee all aspects of Network for Nature events including four signature events, happy hours, volunteer activities, behind the scenes tours, lectures and other
events as needed. - Lead audience development for all events in partnership with the Leadership Council and Development Colleagues.
- Help maintain overall philanthropic events calendar and assist with Woodland Park Zoo’s signature annual fundraiser as needed.
- Drive progress to goal meetings pertaining to Network for Nature events as needed and provide necessary tools for the development team and act as a liaison to the zoo’s executive leadership; organize and facilitate all meetings and projects.
- Provide timelines for activity, regular status reports, and administrative and creative support.
Public Relations, Marketing, Content and Creative - In collaboration with advancement colleagues, oversee all digital, print, marketing and social media needs as well as creating the Network for Nature newsletter and updating the website
- Work with Creative Studios to create collateral materials, and with the web team to develop the website.
Corporate Engagement - Collaborate with the Corporate Engagement Officer and the Corporate Engagement Team on ways to engage members’ employers such as sponsoring Network for Nature members, developing relationships with corporate affinity groups, sponsoring Network for Nature events and sharing Woodland Park Zoo’s corporate volunteer opportunities.
Program - Collaborate with colleagues, co-chairs, and other stakeholders involved to drive enthusiasm and position for fundraising success; through program talking points including messaging, remarks, and collateral copy.
Data Relationship Services - Work with the Data Relationship Services team on all banking and membership donation tracking.
- Coordinate with Development Services for pulling invite and RSVP lists, Raisers Edge support and background research.
Event Partners - Coordinate with external event coordinators and the zoo’s events department to arrange logistics, such as reserving venues, production set-up and strike, catering arrangements, booking vendors, etc.
Stewardship - Manage all event follow-up, including acknowledgements and event surveys.
- Oversee the production and/or compilation of donor event promotional support such as giveaways, patron gifts, handouts, etc.
Other - Nurture a culture of philanthropy among staff and volunteers and ensure that building donor relationships enters into all advancement decisions.
- Manage small portfolio of Network for Nature donors.
- Work with the Advancement Team and propose creative funding initiatives that enhance and nurture Woodland Park Zoo’s comprehensive campaign.
- Participate in Corporate Engagement Team.
- Perform other duties as assigned.
QUALIFICATIONS - Bachelor’s degree (B.A. or B.S.) from an accredited college or university and two or more years of experience in fundraising programs, development event planning experience and membershipoutreach or volunteer coordination; or equivalent combination of education and experience.
- Valid Washington Driver’s License.
- Proficiency in using database systems and thorough knowledge of Windows-based computer software for correspondence, special reports, spreadsheets, and forms.
- Ability to understand event budgets to make recommendations.
- Ability to work a flexible schedule, which may include evenings and weekends.
- Ability to work independently as well as with a team.
- Excellent written and verbal communication skills.
PREFERRED SKILLS - Experience working with Tableau and Raiser’s Edge.
- Experience working with or directing volunteers.
- Experience with managing volunteers and/or committees. Not-for profit membership/young professional networking/volunteer management experience.
PHYSICAL DEMANDS - This position may be required to lift up to 50lbs.
- Reasonable accommodations may be made to perform essential functions.
WORK ENVIRONMENT
While performing the duties of this job, the employee is exposed to a typical office environment APPLICATION DEADLINE: Applications are due prior to 12:00 AM on the posted Close date (i.e. by 11:59 PM the evening before). Woodland Park Zoo is an equal opportunity/affirmative action employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, disability, veteran’s status, sexual orientation, or gender identity/expression. |
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