The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Processes a variety of documentation associated with accounting duties for department/division operations, within designated timeframes and per established procedures: receives and reviews various documentation, invoices, departmental reports, customer billings, and division specific items; modifies and deletes data entry transactions as necessary; and completes, processes, forwards or retains as appropriate. Maintain an accounts receivable and cash management system and process all revenue transactions.
Conduct month end closeout process and prepares or assists in preparing financial statements, reports and analysis on OpenGov and Edmunds.
Posts adjustment entries and reconciles accounts; monitors budget status of accounts; reviews submitted accounting documents; and posts adjustments or forwards errors/misstatements to applicable parties for resolution.
Assist with bank statement reconciliations as necessary, balances credit card and online payment activity statements, and researches and resolves dishonored checks: prints applicable banking statements/reports; researches outstanding items to their full extent; and prepares/sends correspondence and follows up on previous items with applicable parties to resolve outstanding items. Monitors daily bank account balances; maintains schedules of cash and investment accounts and records all transactions.
Assists Controller with the annual audit by preparing work papers, schedules and analyzing account balances
Prepare special reports and financial analysis as requested by the Controller or the Chief Financial Officer
Assist with City's capital asset records maintenance, including analysis, preparation and recording of all capital asset transactions, inventory reconciliations and required reporting.
Performs professional accounting duties independently; Interprets documents and makes appropriate adjustments and entries for non-General Fund.
Assists with contract/grant administration procedures: prepares/maintains spreadsheet of budgeted revenues and expenditures compared with actual revenue and expenditures; and advises appropriate personnel on unusual and/or significant variances.
Researches information for customers and external auditors.
Prepares or completes various forms, reports, correspondence, and other documentation, including reconciliation reports, reimbursement requests, receipts, grant reports, and financial analysis; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.
Supervise, train and evaluate subordinate staff; analyze, evaluate and solve accounting and administrative problems
Maintains a current, comprehensive knowledge and awareness of applicable laws, regulations, principles and practices relating to government accounting, financial reporting and/or grant accounting and administration; maintains professional affiliations; and attends webinars, meetings, workshops, hearings, and training sessions as required; may provide related training and guidance to staff.
Working knowledge of:
- Accounts Receivable, Revenue Collection and Cash Management
- Court, Grant, Debt, and Capital Fund reconciliation and analysis
- Project Accounting
- Operate a computer and a variety of word processing, spreadsheet and software applications, including financial and accounting programs.
- General Ledger Maintenance and Analysis
- Standard accounting practices, principles and procedures
- Application of accounting principles and practices to governmental agency transactions, such as revenue, debt, accounts receivable, expense accounting, and payroll.
- Principles and practices of budgeting, revenue forecasting and investing.
- General laws and rules regulating the fiscal operation of a governmental agency.
Make sound decisions within established guidelines; Communicate clearly and concisely both verbally and in writing; Follow written and oral directions; Effectively organize assigned tasks and work within deadlines; Observe safety principles and work in a safe manner.
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