Share Email Opening Title Administrative Assistant  Category Administrative and Clerical   Req Number ADM-19-00024   Open Date 9/12/2019   Number of Openings 1   Department Medicine and Academic Affairs Admin  Work type Regular Full-time  Grade Grade 3 ($22.77/hr to $27.21/hr)  FTE 1  Posting Close Date 09/26/2019  Description General Overview The Administrative Assistant provides a wide variety of administrative support to the Teaching and Learning Institute as well as the Evidence to Care team. By partnering with those they support, this incumbent will act as an ambassador of the program or department that they support and Holland Bloorview. Acts as a first point of contact for the department Manages calendars, plans and schedules appointments and meetings , Outlook calendaring expertise is a necessary skill-set Collects, organizes, summarizes, edits reports and correspondence Arranges meetings and conferences including; distribution of data (prepares agenda, distributes minutes etc.), booking rooms, refreshments, registration and travel arrangements Coordinates orientation and training for new staff including the completion of Computer/Telephone Access Forms and Action Forms Coordination of Holland Bloorview’s Oberserverhip for international learners program Provide administrative support for committees and projects as requested Supports the coordination of special events and/or conferences for the program Records and responds to/directs phone calls from clients, families and external services Reconciling corporate Visa accounts, preparing purchase orders and expense reports Registering participants for conferences and arranging travel Enters Team payroll in Meditech Maintains office files, manuals and supplies Participates in quality improvement initiatives, supports the maintenance of a safe and healthy work environment and advances a culture of client/patient safety through work and daily practices Other duties as assigned Qualifications Graduate of a college program or equivalent Minimum of 3 years administrative experience preferably in a health care setting or educational setting Exceptional customer service skills with a demonstrated ability to communicate effectively with students, clients, families, volunteers, visitors and staff Proactive with project coordination skills Strong organizational skills High level of attention to detail and superior problem solving skills Works collaboratively within a team environment Meditech expertise an asset Knowledge of staff scheduling issues and payroll functionality A well cultivated critical thinker: Gathers and assesses relevant information Thinks open-mindedly within alternative systems of thought Communicates effectively with others in figuring out solutions to complex problems Technical expertise: Ability to use online survey tools (i.e.: Survey Monkey) and meeting management software programs (i.e.: Go to Meeting, Zoom) MS 2010 Office Products: Excel, Word PPT and Outlook able to: Create Word documents with knowledge of formatting and layouts Document process flows Generate Excel spreadsheets Produce PowerPoint presentations Use enhanced MS Outlook calendar management options Ability to use and trouble-shoot with audiovisual equipment   About the Organization Holland Bloorview Kids Rehabilitation Hospital creates a world of possibility by supporting children and youth with disabilities, medical complexity, illness and injury. All of our work is guided by our strategic plan, Transformative Care, Inclusive World: Holland Bloorview 2030. The plan: https://strategicplan.hollandbloorview.ca/ To get a glimpse as to who Holland Bloorview is, we invite you to watch the Dear Everybody, This is Holland Bloorview video. Video: https://www.youtube.com/watch?v=kbp-WhflXXo&feature=youtu.be Holland Bloorview is committed to fostering a climate of inclusion, diversity, equity accessibility, and anti-racism (IDEAA). This commitment is central to, and mutually supportive of, our research excellence mandate. We welcome and respect the diversity of all members of our community and we seek to create an inclusive culture for our clients, families, research scientists, staff, participants, trainees, volunteers, trustees, and partners. To help in our journey towards fully reflecting the communities we partner with, we welcome and encourage applications from Black individuals and other racialized persons, Indigenous Peoples, women, persons with disabilities, LGBTQI2SA+ persons, and others who may contribute to further diversification of ideas within our community. Holland Bloorview is committed to fair assessment of a candidate's abilities, and consideration for diversity of thought, method, and experience, including non-traditional career paths. In accordance with the Accessibility for Ontarians with Disabilities Act, accommodation will be provided throughout the recruitment process to applicants with disabilities. Please notify us of any accommodations that you require by contacting humanresources@hollandbloorview.ca or 416-425-6220.   This position is currently not accepting applications. To search for an open position, please go to http://hollandbloorview.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category Executive Assistant - Ambulatory Care in Toronto, ON Posted on: 4/16/2024 [Apply Now] Other Jobs Within 60 Miles -- None found -- Follow us See who works here: