Title

Administrative Assistant 

About the Organization The Supervisor of Elections administers all federal, state, county, municipal and special district elections in Hillsborough County. It's our responsibility to process all voter registration applications received from qualified Florida residents, and also to educate Hillsborough County residents about registering to vote. We issue Voter Information Cards to all newly registered voters, and reissue those cards when there are changes to a voter's registration information or polling place. Maintaining our voter database is a huge undertaking and one we take great care with. We hold countywide elections, as well as municipal elections for the City of Tampa, Plant City and Temple Terrace, and work with the county and municipalities periodically on reapportionment, redistricting and drawing precinct boundaries. Candidates for county, district and special district offices file and qualify for candidacy with our office. We also receive the forms and financial reports that candidates, committees and political parties are required to file. And our office verifies and certifies all petition signatures for candidates and ballot initiatives.
 
Description

POSITION DESCRIPTION/PURPOSE

Performs a variety of administrative and office support duties providing customer service, clerical, secretarial, processing and/or internal process-related duties, which may require varying degrees of independent judgment. May provide guidance, training, and supervision of lower level administrative/clerical staff. Position reports to the Director of Communications.

DUTIES AND RESPONSIBILITIES

  • Performs a variety of advanced administrative, secretarial, and confidential functions and duties supporting the Supervisor of Elections and Director of Communications
  • Maintains Supervisor of Elections calendar; schedules and coordinates appointments, reserves venue, coordinates attendees; assembles handout materials, slideshow presentations and equipment
  • Prepares, proofreads and distributes correspondence, memos, spreadsheets, logs, meeting minutes, invoices, and reports in final form, for approval or signature of Supervisor of Elections
  • Reviews incoming postal mail, electronic mail, correspondence, and statements; forwards to the Supervisor of Elections, Director of Communications, or other professional and department staff
  • May assist Supervisor of Elections and Director of Communications by following-up on the status of time sensitive items
  • May prepare and distribute outgoing electronic mail and correspondence on behalf of Supervisor of Elections
  • May access, secure and monitor restricted, sensitive and confidential records or information
  • Performs other related duties, as required
 
Position Requirements

QUALIFICATIONS

  • Bachelor's Degree from an accredited four-year degree granting college or university or acceptable equivalent experience
  • Prefer minimum two years of administrative/secretarial experience
  • Knowledge of processing administrative and secretarial procedures, such as word processing, files and records maintenance, transcription, and other related procedures
  • Skill in the use of computers, computer related software or programs, local networks, databases and internet search engines
  • Skill in communication and effective writing, and attention to detail
  • Ability to transcribe documents and information from different sources
  • Ability to handle restricted, sensitive and confidential information
  • Ability to serve the public and represent the Supervisor of Elections Office with courtesy and professionalism
 
Location County Center and Election Service Center  
Shift Days  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Exempt  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  
Close Date 9/9/2019  
Req Number COM-19-00003  
Number of Openings 1  
Open Date 9/3/2019  
Salary Range Starting salary $44,790-$53,000 annually  

This position is currently not accepting applications.

To search for an open position, please go to http://HillsboroughCountySupervisorofElections.appone.com



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