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Title

Executive Assistant 

Description

The Executive Assistant provides administrative support to the CEO of the Tabula Rasa HealthCare Research & Development Institute. On behalf of the CEO, he/she coordinates daily schedules, prepares correspondence, arranges travel and assists with communications. Some travel required.

Primary Functions:

  • Maintains daily schedules.
  • Arranges conference calls and web-based meetings.
  • Handles mail/email; initiates correspondence as needed.
  • Assists with the preparation of correspondence, presentations, word documents and spreadsheets.
  • Schedules and coordinates travel and accommodations, registrations, seminars, etc., as requested.
  • Performs tasks for scheduled meetings including confirmation, set up, agenda preparation and scheduling.
  • Attends client and staff meetings as scheduled, take minutes as needed.
  • Composes correspondence and disseminates to appropriate individuals.
  • Directs, screens and handles telephone calls as needed.
  • Maintains company files as well as corporate files.

Other Duties and Responsibilities:

  • Prepare reports, memos, letter and other documents, using word processing, spreadsheets, database or presentation software.
  • Assists with the maintenance of the client relations management (CRM) database and mailings to current and prospective clients.
  • Assists Operations Manager to maintain the accuracy and ensure efficiency of the document management system.
  • Assists with the maintenance of office equipment issues, anticipate equipment needs and coordinate service calls.
  • Orders and coordinates delivery of office supplies and equipment.
  • Follows all Standard Operating Procedures and OSHA safety guidelines.
  • Maintains safe working environment. Follows all fire and safety guidelines.
  • Maintains confidentiality of all company procedures, results, and information about patients and clients including faxed information and courier materials.
  • Completes miscellaneous projects for Capstone as assigned or requested.
 
Position Requirements

Qualifications:

Education:

  • College degree or equivalent experience.

Experience and Training:

  • Minimum two years of business experience and administrative support.

Specific Skills:

  • Experience with MS Word, Excel, Powerpoint, Web file management, phone systems, copy centers and general office equipment, faxing software, computer back-ups, cell phones and PDAs. Comfortable with learning and becoming an expert on new and proprietary software.
  • Skilled at establishing priorities and coordinating work activities.
  • Skilled at performing multiple and complex tasks.
  • Promotes efficiency, standardization and quality of operations policies, procedures and systems.
  • Skilled at relationship building relationships as well as communicating and presenting information.
  • Possesses excellent written communication skills.
  • Is a problem solver who takes initiative to anticipate and meet needs of the Company.
 
Full-Time/Part-Time Full-Time  
Shift -not applicable-  
Position Executive Assistant  
Post Internal Days 0  
Number of Openings 1  
Location Tabula Rasa, Lake Nona, FL  
About the Organization  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  
Cell None Specified 

HoursPerWk None Specified 

supervisorUID None Specified 


This position is currently not accepting applications.

To search for an open position, please go to http://TabulaRasaHealthcareInc.appone.com



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