Share Email Opening Title Assistant Registrar  Full-Time/Part-Time Full-Time   Description Overview: The ideal candidate will be responsible for coordinating and processing new acquisitions into the permanent collection in accordance with the PAFA’s acquisition procedures. This position will handle all outgoing loans to other institutions and oversee all long term loans. This position will also handle rights and reproductions requests for exhibitions and scholarly needs. Additionally the Assistant Registrar will provide support to the Senior Registrar and registration department as assigned. The candidate must have a good working knowledge of collections management software. Lastly, the candidate must be able to travel. Position Relationships: Reports to the Senior Registrar and collaborates closely with the Curators, ConservatorS, Preparatory staff, and the Digital Assets Manager. Duties & Responsibilities: Organize all aspects of incoming acquisitions of works of art being considered for gift or purchase including packing and shipping arrangements, deeds of gift, invoices, photography, condition reporting, data entry and object files. Generate and coordinate all related paperwork for outgoing loans including, loan forms, insurance, packing, condition reports and shipping arrangements. Work with curators on acquisitions and outgoing loans for the collections committee meetings. Work with the Conservation Department to formulate conservation plan and schedule for works acquired for the collection. Manage the bi-annual renewal of all long-term loans in and out of the institution including insurance documentation, generating loan forms and off-site visitations of long term loans out as needed. Process all external rights and reproduction requests and research copyright for objects. Coordinate with the Digital Assets Manager for photography of the collection when needed. Serve as courier for outgoing loans. Other duties as assigned by the Senior Registrar, which could include handling internal and external requests for information about the collections, showing works of art to scholars or students, and assisting with exhibitions.   Position Requirements 3-5 years of related experience Bachelor’s degree in Art History, Museum Studies or related field Collections database experience required: Mimsy preferred Knowledge of Crystal reports a bonus Extremely detailed oriented, ability to work quickly and efficiently in a professional manner Ability to work well as a team member Must be able to handle multiple projects at the same time Excellent communications skills Excellent written and verbal skills required Knowledge of best practices in fine arts collections management, inc. handling, care, preservation, installation and storage Computer proficient: Word, Excel, Outlook, etc. Able to stand for long periods and lift at least 25lbs Must possess a current driver’s license and passport   About the Organization For over 200 years, the Pennsylvania Academy of the Fine Arts (PAFA)-the oldest art museum and school in the nation-has supported a close-knit community of faculty, critics, scholars, curators, museum-professionals, and alumni and created a home for contemporary artists to reinvent tradition and make their own mark on the future. PAFA is a national leader in fine arts education that brings together artists and the public through exceptional teaching programs, a world-class collection of American art, major exhibitions, and widely accessible public programs. This specialized and unique art school attracts some of the most committed and promising art students from across the country and around the globe to study painting, drawing, printmaking, illustration, and sculpture with a distinguished faculty of working artists. The school holds a position of national prestige, with cutting-edge studio and classroom facilities, private studios for students, a historic cast collection, and the opportunity for students to exhibit in a world-class museum. PAFA's museum is internationally known for its collections of American paintings, sculptures, and works on paper and for its exhibitions that are helping to broaden the story of American art to be more inclusive of women and artists of color. Its archives house important materials for the study of American art history, museums, and art training.   EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   This position is currently not accepting applications. To search for an open position, please go to http://PennsylvaniaAcademyoftheFineArts.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles Library Circulation Assistant in Philadelphia, Pennsylvania Posted on: 2/13/2024 [Apply Now] Facilities Assistant in Philadelphia, Pennsylvania Posted on: 4/10/2024 [Apply Now] School & Community Programs Coordinator in Philadelphia, Pennsylvania Posted on: 3/20/2024 [Apply Now] Museum Store Sales Associate (Various hours) in Philadelphia, Pennsylvania Posted on: 8/6/2023 [Apply Now] Major Gifts Officer in Philadelphia, Pennsylvania Posted on: 12/18/2023 [Apply Now] Follow us See who works here:

 

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