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Title

Accounting Specialist (Accounts Receivable and Sales) 

About the Organization Peace Coffee's mission is to make exceptional-tasting, fair-trade organic coffee that sustains the livelihoods of the people who grow, roast and sell it; preserves and protects the environment that produces it; and delights the taste buds of the people who drink it.  
Purpose Complete day-to-day accounting tasks primarily related to accounts receivable, sales and month-end procedures with support and back-up provided to accounts payable functions.  
Description

Job Responsibilities

Essential Duties (95%)

  • Accounts Receivable (70%)
    • Utilize and maintain attributes of customer accounts in the accounting software and Salesforce
    • Request and file tax exempt forms (ST3s) and record in customer account
    • Process and apply payments received via cash, check, ACH, or other methods
    • Contact customers for skipped, underpaid or overpaid invoices or other minor account issues
    • Prepare the deposit; provide to Controller for making the deposit
    • Maintain physical files related to receiving payments and making deposits
    • Manage larger broker/commission accounts, which could include calculating commissions
    • Assist in reviewing the aged receivables report to identify and contact past due customers
    • Assist in working with past due customer accounts to arrange payments
    • Process monthly statements, as agreed to with Controller, or as requested by customer
    • Work with customer service to reconcile customer balance discrepancies
    • In collaboration with DOA, perform cyclical review of customer accounts considering terms, contact info., and the potential to be inactivated
    • Ensure sales tax regulations are met
    • Maintain documentation of procedures for accounts receivable area (for training and back-up)
  • General Bookkeeping and Occasional Duties (15%)
    • Assist in month-end close procedures, as assigned
    • Support annual audit, as requested
    • Assist with the annual archiving of files
    • Assist with special projects as needed
    • Support sales related accounting projects
  • Accounts Payable (5%)
    • As a back-up function, process invoices and payments when requested
    • As a back-up function, address vendor inquiries when requested

Non-Essential Duties (5%)

  • Other duties and responsibilities as assigned.
 
Position Requirements

Qualifications

Required:

  • Minimum of two years of related experience.
  • Highly proficient computer skills and proficiency with computer programs including Microsoft Word, Excel, Goodge Docs and Gmail.
  • Working knowledge and experience with customer and/or vendor database software, and accounting systems. NetSuite experience strongly preferred.
  • Ability to thrive in an independent, self-directed environment that also has a strong ethic of teamwork and collaboration.
  • Ability to coordinate multiple tasks, manage details, ensure accuracy and timeliness in a fast paced and changing work environment.
  • Willingness to embrace growth, change and to be flexible with evolving processes and technology.
  • Strong written and verbal communication skills.
  • High school diploma, or equivalent, required.
  • Passion for Peace Coffee’s mission and values.

Additional Preferred:

  • Two or Four year finance, accounting or equivalent business degree or equivalent combination of education and experience.
  • Accounts Receivable experience strongly preferred.
  • Certified Public Accountant certification.

Physical Requirements

  • This job operates in a clerical office setting, routinely using standard office equipment such as computers, phones, photocopies, filing cabinets and fax machines.
  • This role requires the ability to sit or stand at a computer or in meetings for extended periods of time.
  • This role also requires the ability to lift files, open filing cabinets and bend or stand as necessary to complete filing.
 
EOE Statement Peace Coffee provides equal employment opportunity to all individuals, regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex (including pregnancy), sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Peace Coffee will provide reasonable accommodations for qualified individuals with disabilities.  
Exempt/Non-Exempt Non-Exempt  
Full-Time/Part-Time Part-Time  
Position Classification Part-time (20-25 hrs/wk), non-exempt, part-time, non-exempt. Hours: 25 hours per week (M-F). Part-time benefits eligible (PTO, Short-Term Disability - after 60 days, 401k Retirement - after 1 year). Additional benefits eligibility varies based on actual hours worked regularly.  
Reports To Accounting and Finance Manager  

This position is currently accepting applications.

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