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AR & Grants and Contracts Billing Specialist 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
About the Organization AIDS Action Committee of Massachusetts is a leader in the fight against HIV/AIDS, advocating at the city, state, and federal levels for fair and effective AIDS policies, conducting cutting edge HIV prevention programs, and providing health and wellness services to people already living with HIV. Our work - in conjunction with partners around the state - has given Massachusetts one of the best track records in tackling this epidemic. Founded in 1983, AIDS Action is New England's largest AIDS service organization.  
Position Accounts Receivable & Contract Billing Specialist  
Full-Time/Part-Time Full-Time  

Representative Duties

  1. Oversee Accounts Receivable for AIDS Action Finance Department
  • Process check & cash deposits and post to the GL
  • Post contract payments to AR system
  1. Contract preparation and invoicing
  • Prepare invoices for federal, state, city and private grants on a monthly basis, including processes like:
    • Entering billing data to excel spreadsheets
    • Running reports
    • Issuing invoices to payers
  • File paper copies of all invoices together with supporting documentation in the finance department contract folders
  • Review purchase orders for grant expenses with regard to completeness, accuracy and allowability after they are approved by Department heads
  • Implement an expense allocation system that ensures contract line items are appropriately billed
  1. Assist with preparation of annual reports, and participating in site visits and audits
  • Prepare Federal Financial report for a portfolio of federal contracts
  • Assist in preparing annual UFR report for the Commonwealth of Massachusetts
  • Participate in Federal & State site visits, annual financial audit and Federal A133 audit
    • Review annual A133 schedule of Federal Awards for accuracy
  1. Liaison for contract budget allocation and with financial payers
  • Serve as contact person for federal, state, city and private payers regarding billing issues and the collection of outstanding receivable amounts
  1. Provides general Finance Department support
  • Assists with other finance related supporting tasks and projects
  • Assists with weekly deposits
  1. Meet agency participatory expectations
  • Adheres to all agency and departmental policies and procedures
  • Participates in quality assessment and improvement activities as requested
  • Adheres to the highest principles of patient and client confidentiality
  • Adheres to established safety policies, procedures and precautions; identifies potential or actual unsafe situations in the environment and takes measures to rectify the situation
  • Attends all required meetings, in-services and professional trainings
  • Maintains professional competence necessary to perform job responsibilities; maintains and provides agency with records of continuing education activities
  • Serves on agency committees and in professional organizations when requested

6. Performs other related analyses and duties as requested

We offer competitive salaries, and for those who qualify, an excellent benefits package; including comprehensive medical and dental insurance plans, and a retirement plan with employer match. We also provide 11 paid holidays, paid vacation, and more.
LGBTQ-identified persons, people of color, and others from historically underrepresented communities are encouraged to apply.

Number of Openings 1  
Position Requirements


  • Bachelors’ degree in Business/Accounting
  • Experience with contract accounting, including financial reporting and billing functions
  • Understanding of generally accepted accounting principles
  • Proficiency in MS Excel and Word
  • Experience with Sage Accounting Software preferred
  • Detail oriented
  • Knowledge of Virtual Gateway and Federal Payment Management System preferred
  • Strong organizational skills,
  • The ability to focus effort on multiple projects and adjust priorities as necessary
  • Ability to respond to time sensitive issues and meet deadlines
  • Proven strong analytical ability as well as excellent oral and written communication skills

Physical Requirements:

  • Ability to meet the following physical requirements with or without reasonable accommodations:
    • Sit at a computer station for extended periods of time
    • Ability to keyboard for extended periods of time
Category Accounting/Finance  
Number Filled 1  
Location AAC - Finance & Administration  
Shift -not applicable-  
Req Number ACC-19-00004  

This position is currently not accepting applications.

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