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AR & Grants and Contracts Billing Specialist 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
About the Organization The mission of Fenway Health is to enhance the wellbeing of the lesbian, gay, bisexual, and transgender (LGBTQIA+) community and all people in our neighborhoods and beyond through access to the highest quality health care, education, research, and advocacy. Fenway Health was founded in 1971 and has grown from a less than 10 person operation in the basement of a building near the Boston Fens to one of the largest LGBT-focused organizations in the world. It consists of three main centers:

• Fenway Community Health Center, our clinical arm, which is a federally qualified health center that operates three clinic sites (Fenway:1340, Fenway:South End, and the Sidney Borum, Jr. Health Center) in the Boston area and provides over 30,000 patients with primary and specialty medical care, behavioral health care, optometry care, and dental care;

• The Fenway Institute, our research/training/education/policy development arm, which houses numerous research initiatives as well as the National LGBT Education Project, the LGBT Aging Project, the National Center for Innovation in HIV Care, and the Center for Population Research in LGBT Health; and

• AIDS Action, our HIV/AIDS service organization, which provides nonclinical services (case management, housing and legal assistance, outreach, peer support) to people living with HIV/AIDS and operates numerous programs focusing on HIV/STD prevention/testing/treatment, including the Access (drug user health program), TransCEND (transgender peer support and risk reduction program), and Youth on Fire (drop-in center for homeless and street-involved youth) programs.

Position Accounts Receivable & Contract Billing Specialist  
Full-Time/Part-Time Full-Time  

Representative Duties

  1. Oversee Accounts Receivable for AIDS Action Finance Department
  • Process check & cash deposits and post to the GL
  • Post contract payments to AR system
  1. Contract preparation and invoicing
  • Prepare invoices for federal, state, city and private grants on a monthly basis, including processes like:
    • Entering billing data to excel spreadsheets
    • Running reports
    • Issuing invoices to payers
  • File paper copies of all invoices together with supporting documentation in the finance department contract folders
  • Review purchase orders for grant expenses with regard to completeness, accuracy and allowability after they are approved by Department heads
  • Implement an expense allocation system that ensures contract line items are appropriately billed
  1. Assist with preparation of annual reports, and participating in site visits and audits
  • Prepare Federal Financial report for a portfolio of federal contracts
  • Assist in preparing annual UFR report for the Commonwealth of Massachusetts
  • Participate in Federal & State site visits, annual financial audit and Federal A133 audit
    • Review annual A133 schedule of Federal Awards for accuracy
  1. Liaison for contract budget allocation and with financial payers
  • Serve as contact person for federal, state, city and private payers regarding billing issues and the collection of outstanding receivable amounts
  1. Provides general Finance Department support
  • Assists with other finance related supporting tasks and projects
  • Assists with weekly deposits
  1. Meet agency participatory expectations
  • Adheres to all agency and departmental policies and procedures
  • Participates in quality assessment and improvement activities as requested
  • Adheres to the highest principles of patient and client confidentiality
  • Adheres to established safety policies, procedures and precautions; identifies potential or actual unsafe situations in the environment and takes measures to rectify the situation
  • Attends all required meetings, in-services and professional trainings
  • Maintains professional competence necessary to perform job responsibilities; maintains and provides agency with records of continuing education activities
  • Serves on agency committees and in professional organizations when requested

6. Performs other related analyses and duties as requested

We offer competitive salaries, and for those who qualify, an excellent benefits package; including comprehensive medical and dental insurance plans, and a retirement plan with employer match. We also provide 11 paid holidays, paid vacation, and more.
LGBTQ-identified persons, people of color, and others from historically underrepresented communities are encouraged to apply.

Number of Openings 1  
Position Requirements


  • Bachelors’ degree in Business/Accounting
  • Experience with contract accounting, including financial reporting and billing functions
  • Understanding of generally accepted accounting principles
  • Proficiency in MS Excel and Word
  • Experience with Sage Accounting Software preferred
  • Detail oriented
  • Knowledge of Virtual Gateway and Federal Payment Management System preferred
  • Strong organizational skills,
  • The ability to focus effort on multiple projects and adjust priorities as necessary
  • Ability to respond to time sensitive issues and meet deadlines
  • Proven strong analytical ability as well as excellent oral and written communication skills

Physical Requirements:

  • Ability to meet the following physical requirements with or without reasonable accommodations:
    • Sit at a computer station for extended periods of time
    • Ability to keyboard for extended periods of time
Category Accounting/Finance  
Number Filled 1  
Location AAC - Finance & Administration  
Shift -not applicable-  
Req Number ACC-19-00004  

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