The Senior EA's role has two distinct buckets of responsibilities. (1) The Senior EA is the key administrator of the Office of the President & CEO ('CEO') and personal 'right hand' to the CEO ensuring that the CEO can function effectively by bringing a high level of professionalism, organization, attention to detail, diplomacy, discretion, pro-active anticipation of needs, exceptional communication abilities and leadership to the role. The Senior EA provides confidential senior administrative support to the CEO; arranges meetings (and manages the extremely busy calendar of the President and CEO) anticipating needs and ensuring that the CEO is well-prepared for meetings and events (e.g. speaking notes or presentations prepared, briefing materials available in advance etc.); prepares correspondence; prepares presentations from content provided by the CEO. The Senior EA acts as a liaison to members of the Board of Trustees and the senior management team; answers inquiries or directs them to the appropriate person from clients and families (demonstrating the value of client and family centered care), donors, senior government officials, partner organizations and external stakeholders; reviews, answers or re-directs incoming correspondence; performs secretariat function for a variety of internal and external committees including preparing agendas, distributing materials and taking and drafting minutes; liaising with external consultants; initiating projects as required and working on a variety of other President & CEO initiated projects as needed (e.g. strategic planning). (2) The Senior EA is responsible for corporate governance and is the recording secretary of the Board of Trustees and the Governance Committee of the Board. Prepares Board annual work plan working with offices of the vice-presidents that support committees of the Board and the office of the CEO of the Holland Bloorview Kids Rehabilitation Hospital Foundation; prepares agendas for all Board meetings; acts as recording secretary for the board; provides governance information and ensures that Board respects its own policies, procedures and By-laws of the corporate; pro-actively stays abreast of healthcare governance trends and new legislative and regulatory requirements including through relationships with other hospital governance offices; supports recruitment process for new Board Trustees (directors); provides administrative support to the Chair of the Board.
MINIMUM KNOWLEDGE, SKILLS AND ABILITIES
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