Share Email Opening Title Assistant to the Dean  Full-Time/Part-Time Full-Time   Description SUMMARY This position supports the Dean of the school and helps coordinate all school administrative affairs. The Assistant to the Dean collaborates with school departmental staff and plays a key role in communicating with staff from all departments, as well as faculty and students. ESSENTIAL DUTIES AND RESPONSIBILTIES Acts as the primary point of contact and representative for the Dean's Office. Answers phone, greets visitors, manages correspondence, and coordinates meetings and events as needed. Coordinates activities between the Dean's office and all PAFA departments In consultation with the heads of the various academic departments, coordinates with departmental assistants, including the Undergraduate Academic Services Coordinator, the Sculpture Department Manager, the Printmaking Department Manager, and the Director of Graduate Program Services. Creates purchase orders and manages School budgets, including management of departmental budgets Provides oversight for school portions of the website Manages faculty contracts and employment records, including faculty files Manages all faculty applications for promotion and appointment Coordinates letters and documents pertaining to the activities of the Faculty Committee Organizes and keeps records of School Committee, Chairs Committee and Alumni Council meetings Coordinates materials, gathers supporting data and prepares reports and studies for various governmental and accrediting agencies, including Heads Data Summaries, NASAD, AICAD and State Department of Education reporting Creates signature-ready documents, such as official letters to government and accreditation agencies Maintains appointment calendars for the Dean Maintains all pertinent records/files for the Dean Coordinates travel arrangements for conferences, meetings, etc. for the Dean   Position Requirements QUALIFICATIONS: Bachelor’s degree. Minimum three years of experience in a similar type of role; experience in higher education administration highly desirable. Proven experience with managing budgets and faculty contracts Proficiency in Microsoft Office Suite Excellent interpersonal skills and ability to maintain a customer-service orientation Must have high level of initiative, with ability to anticipate needs and identify solutions Ability to use sound judgment on making independent decisions Must be extremely detail-oriented, organized, and have ability to handle multiple priorities WORKING CONDITIONS General office working conditions.   About the Organization For over 200 years, the Pennsylvania Academy of the Fine Arts (PAFA)-the oldest art museum and school in the nation-has supported a close-knit community of faculty, critics, scholars, curators, museum-professionals, and alumni and created a home for contemporary artists to reinvent tradition and make their own mark on the future. PAFA is a national leader in fine arts education that brings together artists and the public through exceptional teaching programs, a world-class collection of American art, major exhibitions, and widely accessible public programs. This specialized and unique art school attracts some of the most committed and promising art students from across the country and around the globe to study painting, drawing, printmaking, illustration, and sculpture with a distinguished faculty of working artists. The school holds a position of national prestige, with cutting-edge studio and classroom facilities, private studios for students, a historic cast collection, and the opportunity for students to exhibit in a world-class museum. PAFA's museum is internationally known for its collections of American paintings, sculptures, and works on paper and for its exhibitions that are helping to broaden the story of American art to be more inclusive of women and artists of color. Its archives house important materials for the study of American art history, museums, and art training.   EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   This position is currently not accepting applications. 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