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Title

Special Events Coordinator (Program Coordinator) - Development 

Open Date 7/11/2019  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Non-Exempt  
Bargaining / Non-Bargaining Non-Bargaining  
Division Venues Parks and Arts  
Location Experience  
Reports To Chief Development Officer (Deputy Director of VPA)  
Schedule Monday-Friday, 8:00 am-5:00 pm. Schedule may vary including nights and weekends based on departmental needs.  
Pay Rate $39,000-$49,000/yr.  
Description

SUMMARY
As a key member of the development team, the Special Events Coordinator plans, markets, organizes, conducts, supervises, and oversees various development-related departmental and city-wide special events.

SUPERVISION EXERCISED
Responsible for supervision of event volunteers.

ESSENTIAL DUTIES AND RESPONSIBILITIES
This list represents the types of duties required by the position. Other duties may be assigned as reasonably expected.
• Coordinates and facilitates special events for the city including themes, concepts, and objectives in relation to organizational goals.
• Acts as lead contact and planner for annual Best. Week. Ever. event.
• Manages and prepares special events budgets.
• Plans, organizes and implements development-facing special events and fundraisers.
• Coordinates the work activities of employees and volunteers at events.
• Participates in the negotiation of event contracts and service agreements.
• Serves on various committees inside and outside the parks.
• Serves as a liaison between city departments, business owners and vendors in the coordination of special events.
• Presents reports and outcomes of events to Deputy Director (Chief Development Officer) and others as required.
• Helps department maintain national accreditation standards.
• Researches and recommends opportunities for special events and community partnerships with outside organizations.
• Researches best practices, cutting edge programs and events; find ways to incorporate surprise and delight into events.
• Coordinates with public safety, legal, risk management, insurance and external stakeholders.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Assumes additional responsibilities as required.

QUALIFICATIONS
To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 
Position Requirements

EDUCATION AND/OR EXPERIENCE
• Bachelor’s Degree in Parks & Recreation, Event Management or closely related field.
• Five years’ experience in special event management preferred.
• Knowledge of South Bend communities preferred.

KNOWLEDGE, SKILLS AND ABILITIES PREFERRED
• Good oral and written communications skills working with the public.
• Working knowledge of City or County government a plus.
• Ability to communicate with supervisors, peers, or subordinates, providing information by telephone, in written form, e-mail, or in person.
• Ability to organize, plan, and prioritize work, developing specific goals and plans to accomplish work.
• Ability to coordinate the work and activities of others – Getting members of a group to work together to accomplish tasks.
• Fundraising or development experience a plus.

CERTIFICATES, LICENSE, REGISTRATION
• Valid Indiana Driver’s License
• Possess or the ability to obtain First Aid/CPR certification within one year from the date of employment.

EQUIPMENT
Desktop Computer, Laptop Computer, Calculator, Telephone, Copy machine, Fax Machine, Automobile, Sports and Recreational equipment.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, sit, talk, or hear. The employee is required to walk, use hands to finger, handle, or feel objects, tools, and controls, and reach with hands and arms. The employee is occasionally required to climb, balance, stoop, kneel, crouch, run, or crawl. The employee must be able to stand or sit for long periods of time. The employee must be able to occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. At times the heat and noise level can be extreme.

WORK ENVIRONMENT
Work is performed in an open, creative office space that fosters collaboration, promotes innovation and allows efficient exchanges of information. Work space will consist of open offices and meeting spaces that encourage interaction and group work.

 
Required  
About the Organization South Bend is the economic, educational, media, and cultural hub of a multi-county region spanning the Michigan-Indiana border. It's the fourth-largest city in Indiana with over 100,000 residents. South Bend's flourishing collegiate community and burgeoning tech industry have built upon the foundation of the city's industrial past to create a vibrant present and a promising future. The city's 14 institutions of higher learning, including the internationally renowned University of Notre Dame, infuse South Bend with creative energy in the arts, business, and technology. Combined with recent economic growth, strong neighborhoods, an affordable cost of living, exciting recreational opportunities, and thriving arts venues make South Bend a fabulous place to live, work, and, play.


***AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.***  
EOE Statement EOE/ADA Statement

The City of South Bend provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application/hiring process should contact the Legal Department's ADA Compliance Officer, Michael Schmidt, at legaldept@southbendin.gov and Human Resources at humanresources@southbendin.gov to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

The City of South Bend seeks to attract, develop, and retain the highest quality public safety officers, staff and administration. The City of South Bend is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from underrepresented candidates and others that will enhance our community in compliance with EO No. 1-2016 Section 1. Moreover, the City of South Bend prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).  

This position is currently not accepting applications.

To search for an open position, please go to http://CityofSouthBend.appone.com



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