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Title

Executive Assistant 

Category Administration  
Description

MADEN TECHNOLOGIES seeks a full-time Executive Assistant for our dynamic, diligent CEO/President. Based in Arlington, Virginia, we are an established, growing small company focused on science, technology, environmental, construction, and healthcare support primarily to the Federal Government.

This person must be highly motivated, hyper-organized, detail-oriented, energetic, and a team player. The right candidate will thrive in a high-energy, fast-paced, collaborative environment. We seek a mature, resourceful, creative problem-solver with professionalism, excellent people skills, and positive attitude. This is your chance to contribute to great things!

Core business hours are 8-5 M-F, but you must have a flexible schedule and be willing to work extra hours as needed. This is a great opportunity for someone with initiative, drive, ideas, a sense of humor, and who enjoys learning new things daily! The potential for growth is boundless — it’s up to you what you want to make of this exciting opportunity.

This position is located in our Arlington, Virginia office (Ballston). Please note that this position does not offer the option to telework/telecommute.

Please include your resume and salary requirements for further consideration.

DUTIES AND RESPONSIBILITIES

  • Manage the CEO’s calendar, keep him running on schedule and on time, and remind him of upcoming appointments and tasks daily
  • Manage information flow in a timely and accurate manner
  • Participate in internal/external meetings and take detailed notes; transcribe notes into typed document
  • Act as point of contact among executives, employees, and external parties, including high-end clientele
  • Anticipate possible problem areas and take initiative to mitigate or remedy
  • Draft email responses/letter correspondence on behalf of CEO
  • Edit and proofread all documentation and email correspondence from the CEO
  • Follow up on important emails, meeting requests/agendas, and coordination of events/engagements
  • Prepare background information and research for upcoming meetings and appointments and ensure the CEO is well prepared for all meetings (including web research)
  • Keep a running to-do list for the CEO and assist where you can
  • Send calendar notices and reminders for meetings
  • Coordinate travel and accommodation arrangements
  • Screen and direct phone calls; ensure that the CEO is reminded to return calls
  • Communicate with diverse clientele as well as senior management
  • Manage and submit CEO’s monthly expense report
  • Prepare meeting rooms with beverages/food as needed; greet and situate guests
  • Edit, proofread, finalize, and produce polished company marketing materials, including PowerPoint presentations and proposal documents
  • Contribute to responding to Requests for Proposals (desktop publishing, proofreading, compliance, production)
  • Edit and/or create basic graphics for company materials
  • Scan/digitize documents for archiving and filing
  • Facilitate use of digital SmartBoard for meetings
  • Travel as required to support the CEO at business meetings/events
  • Other duties as assigned

     
    Position Requirements

    REQUIREMENTS AND QUALIFICATIONS

    • Must be a U.S. citizen and have the ability to obtain and hold a security clearance
    • Bachelor’s Degree
    • Minimum of 5 years of experience supporting C-level executive(s)
    • Proficiency in Microsoft Office Suite
    • Proficiency in Adobe Acrobat Pro
    • Proficiency in Adobe CS is a plus
    • Familiarity with office equipment and technology (VoIP, copiers, scanners, fax, SmartBoards)
    • Professional demeanor when dealing with external clients, partners, and vendors
    • Excellent calendar management abilities
    • Discretion, confidentiality, and diplomacy
    • Ability to remain calm under pressure — being focused is a must
    • Superb organizational ability and time management skills
    • Desire to work in a collaborative, fast-paced environment and solicit and give constructive feedback
    • Ability to think strategically and analytically and be a problem solver
    • Ability to multitask, adapt to changing priorities/goals and new technologies, and meet deadlines
    • Effective, accurate written and verbal communication and presentation skills — attention to detail with respect to grammar, syntax, spelling
    • Be willing and able to travel if required
     
    Full-Time/Part-Time Full-Time  
    User7 Immediate  
    Salary Range  
    Travel May be required  
    Security Clearance Not required, but must be able to obtain and hold s clearance  
    Knowledge, Skills, and Abilities  
    Education Bachelor Degree  
    Position Administrative Assistant  
    Req Number ADM-19-00001  
    Open Date 6/20/2019  
    Location Arlington, VA  
    About the Organization Maden Technologies is a Service-Disabled Veteran-Owned Small Business (SDVOSB) that delivers agile science, technology, environmental, engineering, healthcare, and construction solutions to our clients in the US and abroad. We assure mission success by continuously improving our applications in engineering, policy development, environmental technology, geospatial solutions, computing, and cybersecurity. Our professional family is second to none! We're motivated and trained with leading-edge solutions that mirror our stellar corporate performance. Since 1986, the Maden Team has delivered world-class results on more than 120 advanced research and development projects, and four national-level programs. As we enter our fourth decade in business, we look forward to meeting the demands of today and the challenges of Futureproofing the Enterprise.





    Maden Technologies is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, or marital status.





    EOE/Minorities/Females/Vet/Disability





    EEO is the Law Poster from the EEOC website:


    (English) http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf


    (Spanish) http://www.eeoc.gov/employers/upload/eeoc_self_print_poster_spanish.pdf


    (Arabic) http://www.eeoc.gov/employers/upload/eeoc_self_print_poster_arabic  
    EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.  

    This position is currently accepting applications.

    Apply Now



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