Administers and monitors contracting functions. Serves as a contract compliance manager for all procurement contracts ensuring that goods and services are professionally procured efficiently and ethically, and consistent with the procurement code and relevant state, federal, and local laws.
(These duties are a representative sample; position assignments and detailed work instructions may vary.)
- (75%) Administers all activities related to procurement of County contracts.
- Administers contracts and agreements; Interprets contractual terms and conditions; monitors vendor performance and compliance with contract terms, and initiates corrective action when needed; evaluates and negotiates terms in small, simplified, and standard contracts; reviews and negotiates requests for change orders and amendments; prepares and executes documents.
- Advises the Procurement and Contracts Director, Board of County Commissioners, elected officials, and department heads on procurement contract matters.
- Participates in the development of work scopes, IFB/RFP preparation, advertisement, selection, evaluation, cost/price analysis, contract placement, and administration of contracts.
- Provides contract related training to County staff.
- Prior to solicitations works with purchasing specialists to ensure scope of work and contract compliance.
- Advises, provides support to and collaborates with all procurement staff informing them of contract details.
- Assists the Procurement and Contracts Director with the development of operating procedures and reporting systems.
- Maintains records of contract and agreement documents; monitors and documents contract status; and prepares and distributes reports.
- Works closely with project representatives and other County staff from departments requesting contractual services to ensure their needs are met. Acts as the liaison providing guidance on contract related questions with vendors.
- Administers contract activities from request for proposal to contract closeout.
- Contributes in the preparation of departmental reports and the development of contract templates and solicitant documents.
- Assures that the County's contracting process is conducted in accordance with the procurement code and relevant state, federal, and local laws.
- (25%) Participates in the evaluation and selection of bidders and conducts responsibility reviews as appropriate, including requisite insurance coverage.
- Performs other duties of a similar or related level as necessary or assigned.
- Governmental procurement principles and practices.
- Product and service research methods.
- Modern office processes and procedures.
- Relevant computer hardware and software applications.
- Principles and practices of government-related services, construction, architectural/engineering contracting, heavy equipment purchase and/or leasing.
- Relevant Federal, state and local laws, rules, regulations, codes and/or statutes.
- Contract management and maintenance principles and practices.
- Negotiation practices.
- Service and material sources and suppliers.
- Basic budgeting processes.
- Cost accounting standards and cost/price analytical skills.
- Speak, read and write the English language.
- Communicate effectively verbally and in writing.
- Process requests for procurements.
- Conduct research.
- Obtain and interpret market prices and trends.
- Analyze complex solicitations, specifications, and conditions for bids and proposals.
- Negotiate agreements with vendors and contractors.
- Organize, analyze and compare complex documents and information.
- Plan, organize and pay attention to details.
- Work in a public and changing environment.
- Interpret a variety of instructions with abstract and/or concrete variables.
- Establish and maintain effective working relationships with County officials, Department heads, County employees and the public.
- Understand and practice safety procedures and precautions.
- Maintain a high level of professionalism and confidentiality.
Internal & External Contacts
Frequently interacts with other Department/Office employees and the County Attorney's Office.
Frequently interacts with vendors and contractors; occasionally interacts with other agencies or organizations.
Physical Demands and Work Environment
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable otherwise qualified individuals with disabilities to perform essential functions.
Required Physical Activities:
While performing the essential functions of this job the employee is frequently required to sit, talk and hear and use hands to finger, handle, feel and reach; occasionally required to lift and/or move up to 25 pounds. The employee is occasionally required to stand, walk, stoop, kneel, crouch and crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
The noise level in the work environment is moderately quiet, with frequent interruptions and multiple demands.
Computers and Office Equipment:
Computer and relevant software applications; calculator; telephone system; postage machine; facsimile; shredder; copier, scanner.
THIS JOB DESCRIPTION DOES NOT CONSTITUTE AN EMPLOYMENT AGREEMENT. Nothing in this job description restricts Garfield County's ability to assign, reassign or eliminate duties and responsibilities of this job at any time. It does not prescribe or restrict the tasks that may be assigned. This job description describes the County's current assignment of essential functions. Those functions may change at any time as the needs of the County change or for other reasons deemed appropriate by the County.