The Recruiting and Onboarding Specialist serves as the day-to-day systems and services point person for recruiting, hiring and onboarding employees and interns across the organization. This role provides excellent internal and external customer service by consulting with hiring teams and responding to queries about requisitions, onboarding and employment opportunities at the zoo. This position directly supports the People & Culture team by assisting with departmental tasks, projects and other activities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Supports talent acquisition by collaborating with hiring teams to develop and execute recruiting plans to source, assess, and select top talent for open positions.
- Works with the hiring managers to develop and update position descriptions, advertise opportunities, and monitor open requisitions.
- Contributes to organizational engagement, diversity and inclusion, and recruiting goals by implementing strategies, preparing and supplying metrics, coordinating and participating in work groups and assisting with event planning and execution.
- Assists with the development and delivery of recruiting, interviewing, and systems training for hiring teams.
- Develops and maintains procedural documentation, policies, presentations, forms, training content, and other organizational resources.
- Oversees pre-employment and internship onboarding by coordinating offer letters, administering paperwork, background checks, motor vehicle reports, and physicals.
- Conducts onboarding meetings for new and returning employees.
- Collects and maintains employee, intern, and applicant documentation as dictated by applicable governing agencies and internal policies.
- Creates and maintains personnel files.
- Manages applicant data in applicant tracking systems.
- Assists with compliance related to USCIS, EEO-1, CTR, business licensing, and other legal mandates.
- Develops and maintains relationships with vendors to meet business needs.
- Administers annual on-site tuberculosis testing for employees, volunteers, and interns.
- Handles confidential information in an appropriate, professional, and respectful manner.
- Performs other duties as assigned.
- Two-year Associates degree or equivalent from an accredited college or university and two years of Human Resources experience; or equivalent combination of education and experience.
- Knowledge and understanding of HRIS systems and applications.
- Ability to read, interpret, and explain documents such as P&C policies, payroll procedures, and safety materials.
- Ability to draft and present training materials.
- Ability to work a flexible schedule, which may include some evenings and/or weekends as needed.
- Valid US Driver's License.
- Knowledge and experience with Microsoft Office.
- Knowledge of Ascentis HRIS systems.
- Experience with recruiting and applicant tracking systems.
- This position may be required to lift and/or move up to 25 pounds.
- Reasonable accommodations may be made to perform essential functions.
While performing the duties of this job, the employee is exposed to a typical office environment and/or outdoor weather conditions. The noise level in the work environment is usually moderate.
APPLICATION DEADLINE: Applications are due prior to 12:00 AM on the posted Close date (i.e. by 11:59 PM the evening before).
Woodland Park Zoo is an equal opportunity/affirmative action employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, disability, veteran's status, sexual orientation, or gender identity/expression.