Purpose of Classification:
The purpose of this classification is to oversee and administer City of South Fulton grant funds received from federal, state, and local agencies. Responsibilities include to work with all City departments to ensure financial and programmatic compliance with stipulated grant regulations; and assisting City officials and departments in preparing grant applications and proposals.
Essential Functions:
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Assists City officials and departments in preparing grant applications and proposals: reviews and approves procurement documents supported by grant funds for compliance prior to submission; analyzes financial information for accuracy and compliance with grant regulations and City of South Fulton's policies; ensures commitments of City funds are approved prior to submission where local match is required; reviews and approves Agenda Summary information prior to submission to the Chief Financial Officer; reviews and approves Concil agenda procurement documents involving grant funding
Facilitates the preparation of programmatic and financial reports required by federal, state, and non-profit agencies: reviews grant award agreements for reporting requirements, budget stipulations, and special terms/conditions; works with accounting Division to establish accounting structure for grant awards; maintains schedule of required reports and due dates; reviews and approves grant financial and reimbursement reports, grant funded payment vouchers, and transfers of funds to grant accounts; and maintains access to grant related electronic reporting systems.
Advises and provides technical assistance to, department heads, staff, and other stakeholders on grant related issues and inquiries: regularly reviews and analyzes grant regulations and contracts; attends/conducts meetings as requested; reviews and approves personnel documents, journal entry adjustments, payment vouchers, budget documents, and procurement contracts pertaining to grant funding; conducts workshops, staff meetings, and/or generate electronic communications on any new grant reporting requirements; and monitors integrity of Grant Fund balance sheets accounts.
Develops and maintains comprehensive grant management policies and procedures: develops strategic plans in administering grant funds; conducts Grant's Management Workshops; provides technical assistance to department's grant managers on grant compliance issues; ensures that City has met all programmatic and financial compliance requirements; works with information technology to develop reports for grant compliance; and reviews and integrates programmatic and financial reporting and compliance matters.
Pursues new grant and program funding from federal and state agencies and serves as a City liaison to agencies providing grant funding.
Coordinates audit efforts for grant programs: communicates with granting agencies on financial and programmatic issues; oversees completion of all grant reporting requirements; facilitates corrective action plans to address deficiencies identified through site visits by grant auditors and other monitoring activities; coordinates departments to get information required by grant auditors or grant monitoring team; reviews data and information submitted by departments to auditors; ensures submission of audit reports to Federal and State agencies by mandated due date; and ensures submission of Federal Funding Accountability and Transparency Act (FFATA) reporting.
Works with City officials, staff, department heads, outside agencies, and other individuals as needed to coordinate work activities, reviews status of work, exchange information, or resolve problems.
Maintains a current, comprehensive knowledge and awareness of applicable laws, regulations, principles and practices relating to grant management/administration; reads professional literature; maintains professional affiliations; and attends meetings, workshops, hearings, training sessions, and webinars and training seminars conducted by granting agencies as required.
Additional Functions:
Performs other related duties as required.
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