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Administrative Assistant, Advancement and External Relations, Academy Museum 



The Academy Museum of Motion Pictures will be the world's premier institution dedicated to the art and science of movies. Located at Wilshire and Fairfax in Los Angeles, the Museum will be simultaneously immersive, experimental, educational, and entertaining. More than a museum, this dynamic film center will offer unparalleled experiences and insights into movies and moviemaking.

The Administrative Assistant will be a key member of the Academy Museum's Advancement department and will be responsible for providing administrative support to the Deputy Director of Advancement and External Relations, and the Foundation & Government Relations team. You must be well­ organized, a collaborative team member, and have excellent communication skills. Support for the Deputy Director will include answering phones, managing calendars, assisting with special events, and other advancement projects as assigned.


  • Supports the Deputy Director with scheduling, managing department phones and general email, and other administrative duties to ensure and maintain efficiency of department files, organization, and processes.
  • Manages all office functions, including greeting guests, reception support, tour preparation and clean-up, replying to requests (phone, mail, and email), processing invoices and expense reimbursements, and maintaining organized financial records.
  • Prepares, proofreads, and edits a variety of documents for accuracy, proper formatting, and grammar to ensure excellent output.
  • Assists with department mailings, donor events, filing, drafting correspondence, and working with other assistants and coordinators to provide administrative and organizational support to the overall department.
  • Other duties as assigned
Position Requirements
  • Bachelor's degree preferred.
  • Prior experience in an administrative role supporting one or more department heads.
  • Proficiency in MS Office, including Outlook, Word, Excel, and PowerPoint.
  • Excellent written and verbal communication skills with the ability to work cooperatively with staff.
  • Strong organizational and time management skills with the ability to multitask and prioritize to meet deadlines in a fast-paced, high-pressure work environment while maintaining a positive attitude.
  • Ability to take direction, work independently, and ask questions when needed.
  • A high level of maturity and discretion in handling confidential information.
  • Availability to work some nights and weekends as needed, at times on short notice.
Full-Time/Part-Time Full-Time  
Position Administrative Assistant, Advancement and External Relations, Academy Museum  
Exempt/Non-Exempt Non-Exempt  
Open Date 5/7/2019  
Location Los Angeles  
About the Organization The Academy is the world's preeminent movie related organization, comprised of 8,000+ accomplished men and women working in cinema. We recognize and uphold excellence in the motion picture arts and sciences, inspire imagination, and connect the world through the medium of motion pictures.

EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

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